Documentation Guidelines

The Office of Accessibility Resources at North Carolina A&T State University provides reasonable accommodations for students with documented disabilities. Post-secondary students no longer have IEPs because the Individuals with Disability Education Act (IDEA) does not exist at the college level; however, an IEP may be considered as a supporting document to the psychological evaluation. The students affiliated with the Office of Accessibility Resources is governed under the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act.

All documents submitted will be reviewed for the final determination of whether reasonable accommodations are warranted and can be provided for the individual. Students with disabilities are expected to satisfy the academic standards required by the university and perform the essential course functions without substantially altering the curriculum requirements.

Documentation to support the need for accommodations must include the following:

  • Diagnostic code, date of diagnosis and date of the last visit
  • The student’s level of functioning
  • Recommendations to recompense for functional limitations in an academic setting
  • Medications and side effects impacting learning as well as the academic environment
  • Evaluator’s name, title, credentials, license number and signature

Documentation Guidelines should be shared with the qualified professional evaluating the student.


Attention Deficient Disorder (ADD) or Attention Deficient Hyperactivity Disorder (ADHD)

Neuropsychological, psychological or accessibility documentation form specifying a diagnosis of ADD/ADHD:Information (no more than five years old) should include ADHD symptoms.

Autism Spectrum Disorder

A psychoeducational report including social-behavioral testing: Documentation (no more than five years old) should substantiate the need for services based on the student’s current level of functioning in an educational setting.

Hearing Impairment

Audiogram: a licensed audiologist must provide documentation indicating the severity of the hearing impairment.

Speech Impairment

Documentation prepared by a licensed Speech Language Pathologist: This evaluation should be current (no more than five years old) and should list recommendations for accommodations.

Learning Disability, Dyslexia, Dysgraphia, Dyscalculia

A psychoeducational report: Testing (no more than five years old) must address aptitude, achievement and information on processing abilities.

Medical, Physical, Mobility or Temporary Disability

Documentation (typed/letterhead) or accessibility documentation form prepared by a licensed physician:Results of a medical examination with specific regard to the disability (no more than five years old).

Psychological/Psychiatric Disability

Documentation (typed/letterhead) or accessibility documentation form prepared by a licensed/clinical professional: Documentation (no more than five years old) should validate the need for services based on the individual's current level of functioning in an educational setting.

Visual Impairment

Ophthalmologist or Optometrist: Specifying the diagnosis, best corrected visual acuity and degrees of the visual field of the eye.


Insufficient Documentation

In cases where documentation is incomplete students will be asked to provide additional or clarifying information from the evaluator. Students leaving the university for any reason may, upon readmission, be asked to submit updated documentation prior to receiving accommodations or services.

Generally, the following documentation is NOT sufficient for the provision of services and accommodations:

  • High School IEPs, 504 Plans and/or SOPs
  • Documentation in which screening instruments/rating scales are used as the sole diagnostic tool
  • Official medical documentation, medical chart notes or prescription pad notations
  • Documentation that is not age-appropriate
  • Testing instruments normed (standardized) for children rather than adults


* Requests are reviewed in the order they are received. It can take up to two weeks to review documentation, approve a request and coordinate the approved accommodations. You are strongly encouraged to submit your request form and documentation as early as possible to avoid delays in services.*