How To Update Employee Directory & Faculty Bio Pages

From https://ospie.freshdesk.com/support/solutions/articles/2100023420-using-digital-measures

NCA&T has a continuous and systematic faculty and Chair evaluation process with the following deadlines each year: 

• Core Faculty Performance Evaluation (completed by Chairs): April 30
• Non-Core Faculty Performance Evaluation (completed by Chairs): Reading Day each semester
• Chair Performance Evaluations (completed by Deans): May 31 

Each semester, faculty on payroll are added to the online portal Digital Measures, and Deans and department Chairs are responsible for the maintenance of faculty activities in the portal, and for uploading evaluation documents by the deadline. Please outline deadlines for faculty to update their activities in Digital Measures. 

Faculty, Chairs, and Deans have different profiles and roles in Digital Measures, and OSPIE offers college-wide training once a semester at a date and time selected by the Dean’s office. This may coincide with the College meeting or a separate training in a lab setting. Colleges are responsible for the space set up.
 

Please use the ticket system in Freshdesk to submit a request for training in your College, and specify date, time, and location (Feb. 10 to May 10). You will need Internet access in the meeting room for the OSPIE team member to demo the site.  

Training for department Chair roles will be provided at a Chairs’ Forum.

Faculty members across our high-research activity university publish extensively in peer-reviewed journals, both domestically and abroad. We recognize that the academic disciplines related to those journals have widely varying editorial style requirements, and we are sensitive to the needs of faculty to control how their publication citations are expressed on their faculty web pages. 

Information Technology Services and University Relations have created an application that works in concert with the university’s content management system to give you the editing capability you need to express your publication citations in exactly the way that your academic discipline requires. 

There are numerous style manuals and important style distinctions from discipline to discipline. We cannot program our site to recognize all of them. But we can give you the tool you need to make your citations appear exactly as they should. The following is a step-by-step guide to using that web-based application.

Getting Started 

• To use the application, you must have first entered your publication citations in the Activity Insight database. Please take care to ensure that your information is up to date, reflecting your latest publications. The application will not allow you to input or edit information that does not come from Activity Insight.
• If you need assistance in adding a publication to Activity Insight, click the following link. https://ospie.freshdesk.com/support/solutions/articles/2100037935-adding-faculty-publications. Please note that the Activity Insight database updates daily. Any citation information you enter today will be available for editing tomorrow.
• In your web browser, open your faculty web page. If you have not visited this page before, simply go to the Employee Directory, and search for your page by name. You will need to keep this page open so that you can ensure your edits are displaying properly as you make them.
• Review each citation entry. Are the elements displaying in proper order? Are the punctuation and spelling accurate? Are words or phrases that should be displayed in italics displaying that way? Make note of what needs to be changed, because all of these display issues are now within your control.

Using the Application 

1. Log-in to Aggie Hub using your OneID and password. 

2. Under the Apps column on the left side of your personal page, click on “Manage Your Publications.” A page that looks like this will open. (Be sure your faculty page stays open in a separate tab.) 

3. Your publication citations are each represented as a separate line item. Scroll to and click on the first one you would like to edit. Information for the publication will appear in the box below under the heading “Selected Publication Details (View Only).” This section cannot be edited. To edit, move to the next section. 

4. In the section titled “Selected Publication Details (Editable),” you may now manually format the citation details to comply with the appropriate style requirements for your discipline. You may change the basic appearance of individual elements using the drop-down Format menu, as well as the order of elements, just as you would in a Word document.
    

   Once your edits are complete, click “Store Publication Details” below the editing box to save your changes. Your preferences will appear immediately on your faculty webpage. Toggle to your faculty web page tab, refresh the page and make sure that the information now displays exactly as it should. If you missed something or need to make some other change to the same citation, just toggle back to the app, make the change, click “Store Publication Details” once again and toggle back to your faculty web page to check your work. 

   If you have other entries to edit, simply repeat this process. 

   We know that many of you have wanted for some time to have this ability to modify and edit your publication citation content. Now that you have it, we hope you will devote time in the coming days and weeks to focus on making this as strong a representation of your work as it can be. If you have questions, please contact the Office of Web Communications at (336) 256-0863.