Packet Routing Cycle

International Travel Checklist for Individual/Business Related International Travel

To avoid delays, international travel requests should be made at least sixty (60) business days in advance of the planned departure date. The international travel checklist for individual/business related international travel is a guide to properly submit required documents for international travel approval. All international travel must receive pre-approval by the Office of International Affairs (OIA) and the Office of the Provost. Decisions regarding final approval of international travel will be determined and communicated by the Office of the Provost. 

International Travel Checklist Cycle

  1. Upon receipt of a Presentation Acceptance/Invitation Letter - Traveler should discuss and share the travel proposal with their immediate supervisor (e.g. Chair) and second-level supervisor (e.g. Dean).
  2. Traveler should complete the packet to the Office of International Affairs' Travel Registry.
  3. OIA reviews the completed packet that includes all required information listed on the Other International Travel Checklist as a single PDF. 
  4. OIA informs the traveler of approvals or denials (if necessary, correction requests are sent to the traveler).
  5. Upon approval from OIA, the single PDF must be uploaded as a Pre-Approval Travel packet in ChromeRiver for appropriate routing and final approval by the Office of the Provost.
  6. The traveler may book travel arrangements. 
  7. Upon travel completion, the traveler uploads their actual expense report into Chrome River.
  8. The traveler is reimbursed.