To avoid delays, international travel requests should be submitted for pre-approval in the Office of International Affairs Travel Registry at least forty-five (45) business days in advance of the planned departure date. Final approval of international travel will be determined by the traveler's Immediate Supervisor, College Dean, or respective Vice Chancellor as the Chancellor's designee in ChromeRiver. The Office of International Affairs reviews travel submissions within three (3) business days. Each additional approver has three (3) business days to approve the travel request.
Pre-approval for Other/Business International Travel is processed through the OIA Travel Registry (https://travelregistry.ncat.edu). Upon approval, the traveler must upload confirmation from the OIA Travel Registry to Chrome River for the final approval. Once approved, faculty/staff may book their travel. *Once the final approval is granted in Chrome River and your travel has been booked, it is required to return to the OIA Travel Registry to update your final itinerary and upload the required forms listed below.
Faculty/Staff requests should be submitted for pre-approval in the Office of International Affairs Travel Registry at least forty-five (45) business days in advance of the planned departure date.
The following information is required for approval in the OIA Travel Registry:
- Itinerary
- Description of Travel
- Purpose of Travel (must relate to Preeminence 2030)
- Sample Flight and Lodging Cost
- Leave of Absence Information
- Personal Travel Plans (if applicable)
- Upload Insurance Roster (receipt of payment due after final approval in Chrome River)
- Upload Copy of Required Travel Visa (if applicable)
- Upload the following documents based on travel type:
- Program or conference overview
- Conference invitation
- Program or conference schedule
- Acknowledgement of University Travel Policy
Pre-approval for Graduate Student Other/Business International Travel is processed through the OIA Travel Registry (https://travelregistry.ncat.edu). Upon approval, the traveler must provide confirmation to their department and request it to be uploaded to Chrome River for the final approval (students do not have access to Chrome River). Once approved, students can proceed with departmental guidelines for booking travel (please inquire with your department for these guidelines). *Once approval is granted in Chrome River and your travel is booked, it is required to return to the OIA Travel Registry to update your final itinerary and upload the required forms listed below.
Graduate Student requests should be submitted for pre-approval in the Office of International Affairs Travel Registry at least forty-five (45) business days in advance of the planned departure date.
The following information is required for approval in the OIA Travel Registry:
- Itinerary
- Description of Travel
- Purpose of Travel (must relate to Preeminence 2030)
- Sample Flight and Lodging Cost
- Upload Insurance Roster (receipt of payment due after final approval in Chrome River)
- Upload Copy of Required Travel Visa (if applicable)
- Upload Copy of Passport
- Upload Student Conduct Pledge
- Upload the following documents based on travel type:
- Program or conference overview
- Conference invitation
- Program or conference schedule
- Acknowledgement of University Travel Policy
To learn more about submitting your international travel, please review our training:
Navigating the OIA Travel Registry (Passcode: &M4+%Up$)
Please contact Kimberly Tyson, kktyson@ncat.edu with your travel registry questions.
