Protocols for Managers and Employees

Continuity of Teaching & Learning

The Division of Academic Affairs has created the Fall 2020 Faculty/Staff Continuity of Teaching and Learning Support Document (Aggies Teach) to give specific direction on the provision of high-quality, student-centered teaching and learning in the challenging environment created by the coronavirus pandemic. We have a shared responsibility to perform at our very best to facilitate the success of our students. All faculty and academic staff are encouraged to read that document. 

Returning to Normal Campus Operations

Detailed direction for your return and/or the return of your team members to campus is available here via the Division of Human Resources' Returning to Normal Campus Operations pages. It covers the phases of reopening campus and returning to work, an FAQ section and much more. Bookmark it for quick and easy reference.

Training and Monitoring Expectations

Employees are required to undergo basic training for preventing the spread of coronavirus and complete an agreement testifying they’ve completed that training before returning to the A&T campus. That way, we can ensure that we all share the same prevention knowledge and understand how to conduct ourselves in the interests of ourselves, our students and the university community overall. 

Daily Self Monitoring Requirement

All employees are expected to closely monitor their own health on a daily basis, including any potential symptoms of coronavirus infection. An easy-to-use questionnaire is available here to remind employees of those symptoms, encourage you to think about whether you may have been around any infected individuals and provide guidance on expectations if you may have been exposed to the virus. 

Masks and Face Coverings

All employees, students and visitors on the North Carolina A&T campus this fall will be required to wear masks or face coverings, which have been proven to be the single most effective means of preventing spread of coronavirus. In combination with social distancing and daily, consistent attention to cleanliness and sanitization, they can be especially helpful in stopping COVID-19 in its tracks.

Employees working in a closed-door office may temporarily unmask. But moving about campus in commons areas, working in an open-air office, studying in a classroom or the campus library or walking through the Student Center all carry with them the expectation and responsibility of wearing a face covering. Unless we are all diligent in doing that, we risk introducing coronavirus into areas unnecessarily.

Protecting ourselves and each other is a shared responsibility. We're counting on you to take your part seriously. 

Personal Hygiene Practices
Residence hall and on-campus apartment residents are particularly urged to consistently follow strong personal hygiene practices:
  • Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water are not available.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick; do not travel.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces such as countertops, phones, keyboards, laptops, doorknobs, and bathroom fixtures.
  • Immunize yourself against the flu if you have not already.

 

Phased Return of Employees

N.C. A&T will phase in a return of staff over time in a coordinated process to ensure appropriate social distancing and availability of personal protective equipment (PPE). N.C. A&T is phasing in a gradual return of employees to campus while ensuring appropriate physical distancing, cleaning and sanitizing of workplace surfaces, and availability of personal protective equipment for on-campus employees.

The university will assess expanded staffing based on mission-critical operations, its ability to control and manage specific work environments. These decisions, once approved, will be communicated through the respective dean, vice chancellor or vice provost.

The need to reduce the number of people on campus (density) to meet social distancing requirements will continue for some time. Support units that can continue to effectively work remotely will likely continue to do so until restrictions are eased for larger gatherings.

Expanded staffing will be tightly controlled and coordinated to mitigate potential risks and ensure the safety of faculty and staff, as well as the communities we serve. No unit or department should increase staffing levels beyond current needs to support critical on-site operations without approval from the appropriate dean, vice chancellor or vice provost. Once decisions to expand on-site staffing in certain areas have been made, staff should follow the policies and protocols detailed in this guide for returning to work on campus.

As staffing on-site increases and operations expand, officials will closely monitor and assess the potential spread of the virus, as well as existing policies and procedures to mitigate it. Self-monitoring will be a critical part of assessing the impact of increased staffing. If localized outbreaks emerge, tighter restrictions and reduced staffing may again need to be implemented. 

Flexible Work Arrangements

Remote Work

Those who can work remotely to fulfill some or all of their work responsibilities may continue to do so to reduce the number of individuals on campus and the potential spread of the COVID-19 virus. These arrangements, which must be approved by the immediate supervisor, can be done on a full or partial day/week schedule as appropriate.

Alternating Days

To limit the number of individuals and interactions among those on campus, departments have the option to schedule partial staffing on alternating days. Such schedules will help enable social distancing, especially in areas with large common workspaces.

Staggered Reporting/Departing

The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 30 minutes will reduce traffic in common areas to meet social distancing requirements.

Department and Employee Training

Every employee will be required to undergo a virtual training before returning to their department on campus. Human Resources provides the training via an online video module. Before returning to on-campus work, each employee is expected to register online for their choice of training session dates and times.

The training covers sanitization guidelines, social distancing specifics, the university's policy on masks and face coverings and more.