College of Agriculture and Environmental Sciences

Getting it Right: Guidelines for Required Statements on Extension Documents

To comply with federal and state laws, North Carolina Agricultural and Technical State University Cooperative Extension requires that specific statements are added to all printed and published communication materials, including websites. Any persons responsible for producing, publishing or disseminating any Cooperative Extension materials are responsible for using these required statements. Make sure you use these statements appropriately by following these directions.

All statements should be readable. No less than an eight-point font is suggested.

Reasonable Accommodation (RA) Statement

The Reasonable Accommodation (RA) Statement is required and should be on all public documents and other communications (webpages, email) that announce events and activities.

Accommodation requests related to a disability or limited English proficiency should be made by [specific date at least 10 days before the event] to [contact person, phone number, or email address].

A Non-Discrimination Statement must be included in all materials.

Use the short version for documents two pages or less if it’s A&T only. This statement is only used by campus-based staff.
North Carolina A&T State University is an equal opportunity provider.
Use the longer version for documents over two pages if it’s A&T only. This statement is only used by campus-based staff.
North Carolina A&T State University does not discriminate on the basis of age, color, disability, sex, pregnancy, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, National Guard or any other basis protected by law.
Use the co-branded short version if it is Cooperative Extension and is less than two pages.
N. C. Cooperative Extension is an equal opportunity provider.
Use the co-branded long version if this is Cooperative Extension material and it’s longer than two pages.
N.C. Cooperative Extension prohibits discrimination on the basis of race, color, national origin, age, sex (including pregnancy), disability, religion, sexual orientation, gender identity, genetic information, political affiliation, veteran status, or any other basis protected by law.
The short non-discrimination version should be included if you are printing a poster. This is used by campus-based staff only.
North Carolina A&T State University is an equal opportunity provider.

Additional Statements

A Cost Statement is required on any external document with 200 or more copies. No statement is required on documents or materials that will be used internally, like agendas or other employee meetings.
(quantity) copies of this public document were printed at a cost of $_____ per copy.
Acknowledgment Statements are used for any materials developed as a grant-funded project. This should include published articles, manuscripts, dissertations, posters, presentations, inventions, patents and media releases. This statement is not needed for programs paid with Smith-Lever funds.
This work is supported by (Program Name) (Grant Number XXXX-XXXXX-XXXXX/Project Accession Number XXXXXXX) from the USDA National Institute of Food and Agriculture.
A Disclaimer is used with all articles except those published in scientific journals
Any opinions, findings, conclusions, or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the view of the U.S. Department of Agriculture.
For USDA funded material
Any opinions, findings, conclusions, or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the view of the U.S. Department of Agriculture.
For material where a disclaimer against endorsement is needed
Recommendations for the use of chemicals and drugs are included in this publication as a convenience to the reader. The use of brand names and any mention or listing of commercial products or services in this publication does not imply endorsement by North Carolina A&T State University, North Carolina State University, or North Carolina Cooperative Extension, nor discrimination against similar products or services not mentioned. Individuals who use chemicals are responsible for ensuring that the intended use complies with current regulations and conforms to the product label. Be sure to obtain current information about usage regulations and examine a current product label before applying any chemical. For assistance, contact an agent of North Carolina Cooperative Extension.
For all other FNS nutrition assistance programs, state or local agencies, and their subrecipients, must post the following Nondiscrimination Statement
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. https://www.fns.usda.gov/cr/fns-nondiscrimination-statement.
For SNAP-Ed funded material
"This material was funded by USDA's Supplemental Nutrition Assistance Program - SNAP."

Contact

Lauren Hargrave, Ph.D.
Program evaluation and accountability coordinator
Ldhargra@ncat.edu
 
336-334-7956.