Signature Authority

Delegation of Authority to Sign Contracts and Other Important Agreements and Documents

Role
Authorized to Sign
Limitations / Exceptions
Sub-delegations
Chancellor
All contracts pursuant to N.C. Gen. Stat. § 116-34(a) and Section 502A of The UNC Code and Policy Manual.
None.
Vice Chancellor for Business and Finance
All contracts for which signature authority is retained/required by the Chancellor.
Settlement agreements that require the University to pay $50,000 or less.
  • May further sub-delegate signature authority in writing within the Division of Business and Finance after review and approval by the Office of Legal Affairs.
  • Associate Vice Chancellor for Human Resources/Chief Human Resources Officer may sign all documents that fall within the purview of the Division of Human Resources and contracts on behalf of the University for decisions pertaining to the Division of Human Resources. This applies to DHR consulting agreements, agreements related to administering DHR’s programs, services, and activities, and personnel actions for employees.
Provost and Executive Vice Chancellor for Academic Affairs
  • Contracts related to academic exchange agreements and academic cooperative agreements that do not involve purchases of goods or services by N.C. A&T.
  • Agreements requiring performance by the Division of Academic Affairs.
Provost and Executive Vice Chancellor for Academic Affairs may sub-delegate signature authority in writing within the Division of Academic Affairs after review and approval by the Office of Legal Affairs.
Vice Chancellor for Student Affairs
  • Facility use agreements, including without limitation, the Student Center, Harrison Auditorium, Corbett gymnasium, and any other athletic facilities.
  • Entertainment and art exhibition agreements to take place on university property.
  • Service-related contracts provided through N.C. A&T’s Student Health Services.
  • Agreements requiring performance by the Division of Student Affairs.
Vice Chancellor for Student Affairs must consult with the Director of Intercollegiate Athletics before signing any contract for use of any other N.C. A&T athletic facility.
Vice Chancellor for Institutional Advancement
  • Agreements relating to gifts and bequests, including donor agreements.
  • Agreements requiring performance by the Division of Institutional Advancement.
  • Contracts for advertising, promotional materials, and for use of facilities, goods and services for or in the course of special events sponsored by the University.
Vice Chancellor for the Division of Research
  • Contracts, grants, cooperative agreements, teaming agreements, confidentiality agreements, material transfer agreements, and other proposal and award documents, related to agreements for educational, experimental, developmental, and research projects that qualify as sponsored programs.
  • Agreements and documents necessary for the operation of the University’s technology transfer program, such as licenses, options, confidentiality agreements, material transfer agreements and documents required by the US Patent and Trademark Office.
  • Vice Chancellor for Research may sub-delegate signature authority in writing within the Division of Research after review and approval by the Office of Legal Affairs.
  • Director of Intellectual Property Development and Commercialization may sign and submit provisional patent applications directly to the USPTO.
Vice Chancellor for Information Technology Services
Agreements for information technology and systems services and products, including without limitation, software licensing agreements.
Vice Chancellor for ITS may sub-delegate signature authority in writing within the Division of Information Technology Services after review and approval by the Office of Legal Affairs.
Vice Chancellor for Legal Affairs, Risk, and Compliance and General Counsel
  • Contracts and agreements for retaining attorneys, law firms, litigation consultants, and expert witnesses.
  • Contracts necessary for the operation of the university’s trademark licensing program, including but not limited to the authority to register such marks, symbols, and other indicia of the University in the various states and with the U.S. Patent and Trademark Office as deemed appropriate.
  • Settlements that require the University to pay $5,000 or less.
Authority must be consistent UNC Code and Policy Manual Section 200.5[R].
Vice Chancellor for Strategic Partnerships
Agreements related to non-academic external relationships, collaborations, and partnerships.
Chief of Staff
Agreements requiring performance on behalf of the Office of the Chancellor.
Authority is limited to the Chancellor’s Office agreements and may not be sub-delegated.
Director of Intercollegiate Athletics
  • Contracts involving N.C. A&T varsity sports teams for athletic events.
  • Contracts for hotel rooms and charter buses associated with athletic teams.
  • Contracts for officiating services associated with athletic events.
  • Contracts for advertising and promotional materials associated with athletics and athletic recruiting.
  • Contracts with prospective or current student athletes related to the use of an athlete’s name, image, and likeness, and for payment of athletic revenue share.
  • Other agreements requiring performance by the Department of Athletics.
Authority is limited to athletic operations and may not be sub-delegated.
Associate Vice Chancellor for Police and Public Safety and Chief of Police
Contracts on behalf of the University with other law enforcement agencies for the purpose of enforcing the laws of North Carolina.
This authority may not be delegated.