Leave Policies and Forms

Leave for SHRA and EHRA Non-faculty is administered by the Division of Human Resources. Leave is granted to eligible full-time, part-time, and time-limited employees. Your leave balances can be found on the Aggie Access Online. If you have any questions regarding leave policies or procedures, please contact the Division of Human Resources at hr.benefits@ncat.edu or 336-334-7862.

Leave of Absence

For more information on requesting a Leave of Absence, click here.

 

Paid Parental Leave (PPL)

  • Expands paid parental leave from eight weeks to 12 weeks for both birth and non-birth parents following a qualifying event.
  • Applies to qualifying events occurring on or after October 1, 2026.
   

Vacation Leave

  • Increases annual vacation leave accrual by eight hours for all service categories.
  • Establishes a new accrual category for employees with 25 or more years of state service.
  • Requires employees with less than five years of service to accrue 120 hours (15 days) annually.
  • Requires agencies to advance 40 hours of vacation leave to new hires during their first year of employment, making those hours available at the start of employment.

New Annual Vacation Accrual Schedule

Years of State Service

Annual Accrual

Less than 5 years

120 hours (15 days)

5 to fewer than 10 years

144 hours (18 days)

10 to fewer than 15 years

168 hours (21 days)

15 to fewer than 20 years

192 hours (24 days)

20 to fewer than 25 years

216 hours (27 days)

25 or more years

240 hours (30 days)

 

Bereavement Leave

  • Expands bereavement leave provisions across Executive Branch agencies.
  • Broadens the definition of immediate family to include domestic partners and individuals whose relationship is equivalent to that of a family member.
  • Expands the definition of colleague to include any employee with whom an individual has worked, regardless of agency or timeframe.

Sick Leave

  • Adds the closure of a school or dependent care facility as an approved use of sick leave.

Holidays

  • Clarifies that the State may establish up to 13 holidays when necessary.

Community Service Leave

  • Combines existing community service leave provisions, including volunteer service, school involvement, literacy, tutoring, and mentoring activities.
  • Provides greater clarity regarding allowable uses of each leave category.

Civil Leave and Job-Related Proceedings

  • Clarifies that time spent participating in job-related civil proceedings should be recorded as time worked.

Educational Leave

  • Provides agencies greater flexibility in determining the amount of leave needed for approved educational activities.
  • Eliminates the former Extended Educational Leave provision.

Other Leave Provisions and Administrative Updates

The revised policy also consolidates provisions related to:

  • Compensatory Leave
  • Personal Observance Leave
  • Incentive Leave
  • Transfer Leave
  • Leave Without Pay
  • Other Management-Approved Leave
  • General Leave Administration
Additional changes include:
  • Authority to grant up to three days of leave for employees receiving a Governor's Award for Excellence.
  • Streamlined leave administration and updated eligibility provisions.
  • Clarification of leave-offsetting and management-approved leave provisions.

EHRA Personal Leave Review

The revised SHRA vacation accrual schedule has prompted a review of the UNC System EHRA Employee Leave Regulation (300.2.22[R]) regarding EHRA Personal Leave accruals. This review will determine whether future policy updates may be warranted to address potential disparities between SHRA and EHRA leave accrual structures. No changes to EHRA Personal Leave have been approved at this time.

Additional Information

Employees interested in reviewing the complete policy revisions may access the following resources:

  • Vacation Leave: Full-time EHRA (non-teaching) are granted 2 days(16 hours) per month, which totals 192 vacation hours per year. Vacation accrual rate will reduce to 8 hours per month for an EHRA employee who separates from the University prior to completion of 24 months of service. Payouts will calculate based on the new rate.
  • Sick Leave: EHRA and SHRA full-time employees earns sick leave at the rate of eight (8) hours per month. Part-time employees earn leave on a prorated basis according to the number of scheduled work hours each week. All vacation leave (hours and minutes) above the maximum carry-over amount of 240 hours is automatically converted to sick leave effective January 1, if employment status is maintained through at least December 31.

  • Sick Leave: EHRA and SHRA full-time employees earns sick leave at the rate of eight (8) hours per month. Part-time employees earn leave on a prorated basis according to the number of scheduled work hours each week. All vacation leave (hours and minutes) above the maximum carry-over amount of 240 hours is automatically converted to sick leave effective January 1, if employment status is maintained through at least December 31.
  • Vacation Leave: Full-time SHRA permanent, probationary, and time-limited employees are granted leave based on length of total State service as shown in the table below. (Part-time employees who work half-time or more are granted prorated leave.) **Temporary and part-time (less than half-time) are not granted leave.
    Vacation Leave for TemporaryEmployees

    Years of Total State Service 

    		 Hours Granted Each Month Hours Granted Each Year Days Granted Each Year
    Less than 5 years 9 hrs. 20 mins. 112 14
    5 but less than 10 years 11 hrs. 20 mins 136 17
    10 but less than 15 years 13 hrs. 20 mins. 160 20
    15 but less than 20 years 15 hrs. 20 mins. 184 23
    20 years or more 17 hrs. 20 mins 208 26