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Responsible Employee

Who is a Responsible Employee at NC A&T?

At NC A&T all University employees are Responsible Employees with the exception of those employees who are authorized or required by law to keep information confidential by virtue of their role. Responsible Employees have a duty to report incidents of sexual violence or misconduct to the University’s Title IX Coordinator or other designated University official. 

Does Title IX also require students to report incidents involving their peers?

While most employees are responsible for reporting, students are not. However, students are encouraged to report incidents of sexual misconduct so that the University is aware of the incident and can take the appropriate actions needed to end the harassment, remedy the effects, and prevent reoccurrence of the incident.

What are my obligations as a Responsible Employee?

1. Report information immediately:

  • NC A&T is “on notice” once sexual misconduct has been reported to you. As a Responsible Employee, you are expected to report to the Title IX Coordinator within 24 hours of receiving the report. 

2. Report ALL information to Title IX Coordinator:

  • Name of Victim and/or Reporting Party

  • Name of Alleged Person(s) (if known)

  • Date, Time, and Location of Incident

  • Any details regarding the incident.

  • You are not to investigate what has been reported to you. An investigation is handled through the Title IX Coordinator.

3. Ask the victim if he/she would like to contact University Police Department or Greensboro Police to make a report, even if there are no imminent threats to safety. Victims have a right to pursue a criminal complaint with the police and/or a formal complaint through the University. However, making a report to either does not obligate the victim to file a complaint.

  • Ask the victim if he/she wants to visit the Student Health Center and if they have any evidence to not destroy it.

Report through one of the following options:

Be caring & compassionate to the reporting party.

Do remain calm and be prepared for a range of responses.

  • Do know your campus resources and services. (Refer to the Title IX Website for resources and services.)

  • Do not make judgment values about someone’s life or experiences.

  • Do not ask insensitive questions.

  • Do not start your own investigation.

What happens when I report an incident of sexual misconduct?

Following a report or complaint of sexual misconduct, the University will:

  • Inform the alleged victim of the option to request confidentiality and available confidential advocacy, counseling, or other support services, including confidential resources; reporting options and the applicable processes; and the importance of preserving evidence and seeking medical attention.

  • Facilitate interim measures, when applicable.

  • Take immediate and appropriate steps to investigate or otherwise determine what occurred. If the University determines that sexual violence created a hostile environment, the University will take appropriate steps to address the situation, regardless of whether the alleged victim, the alleged victim's parent or a third party files a formal complaint.

What are interim measures?

Interim measures are remedial accommodations to ensure the safety of all individuals involved and the fairness of the complaint process. These accommodations can include no contact orders, changes to on-campus housing, changes to class or activity schedules and in some cases, interim suspension.

What if the student requests confidentiality?

Inform victim of your obligation to report the incident to the Title IX Coordinator, including the details of the incident (with names). Inform victim that you will not share information with anyone other than the Title IX Coordinator and those responsible for addressing the incident unless the victim requests that you share the information. Inform the victim that the Title IX Coordinator will contact him/her about the report and confidentiality. Inform victim of the availability of confidential counseling and support services on campus or in the community.

Is there a time limit for making a report?

There is no time limit for making a report. However, the University encourages Responsible Employees to report an incident within 24 hours or as soon as possible to maximize the University’s ability to respond promptly and effectively.

Does Title IX cover student complaints of sexual misconduct against employees?

Yes, if a student reports sexual misconduct/harassment by an employee, NC A&T must take action. Based on the report, the University will notify the student of options and resources available for support. The employee will be notified of the complaint and an investigation will be conducted. Based on the findings of the investigation, appropriate disciplinary sanctions may or may not be taken.

Does Title IX cover employee complaints of sexual misconduct against a student?

Yes, if an employee reports sexual misconduct against a student or other employees, the University must take action to investigate. Based on the findings of the investigation, appropriate disciplinary actions may or may not be issued. Student conduct violations are managed by the Office of the Dean of Students.

Will the Title IX team be sensitive to the needs of victims/survivors?

The Title IX staff is trained to work intentionally to create a compassionate, sensitive environment to address the issues; offer an unbiased and transparent system for gathering facts, and connect all community members with appropriate support and resources.

What resources are available for Responsible Employees?

What does the Title IX Coordinator do when a report is received?

The Title IX Coordinator will gather more information, help the victim locate support services, implement protective measures, and explain the victim’s options for filing a complaint or not filing a complaint. As a Responsible Employee, you can offer to arrange an appointment for the victim with the Title IX Coordinator.

What if the victim is concerned about retaliation?

If a victim experiences retaliation for reporting, he or she should contact the Title IX Coordinator. Retaliation is against the law.