Purchase Request Procedure

The procedures for submission of purchase requests are as follows:

The purchase request is stamp dated when received by the foundation. In order for the purchase request to be valid, the request should have the following information listed:

  • An account number
  • The grant or fund name
  • Name and complete address of the vendor including ZIP code
  • Description of the item(s) to be purchased
  • Cost of the item(s)
  • Date and signature of the individual requesting the purchase order
  • Date of the request
  • Signature of the dean of the school or college sales tax (separate line from cost of the item(s)
  • Stipends must list social security numbers

The request is pre-audited by the accounts payables specialist in the foundation office for the following:

  • Availability of funds
  • Signature of the dean of the school or college
  • Cost of the item(s)
  • Name and complete address of the vendor including ZIP code
  • Sales tax
  • If the fund account can be used for the purpose specified
  • Original documents (copies are not acceptable)
  • Reimbursement for purchases must have original receipts/invoices attached in order to process a request
  • Stipends with social security numbers


The request is processed for a purchase order within three working days of receiving the request.
A purchase request is the official request
The foundation does not process emergency requests.

All requests submitted to the foundation are processed in the order in which they are received.