Purchase Request Procedure

The procedures for submission of purchase requests are as follows:

The purchase request is stamp dated when received by the foundation. In order for the purchase request to be valid, the request should have the following information listed:

• An account number
• The grant or fund name
• Name and complete address of the vendor including ZIP code
• Description of the item(s) to be purchased
• Cost of the item(s)
• Date and signature of the individual requesting the purchase order
• Date of the request
• Signature of the dean of the school or college sales tax (separate line from cost of the item(s)
• Stipends must list social security numbers

The request is pre-audited by the accounts payables specialist in the foundation office for the following:

• Availability of funds
• Signature of the dean of the school or college
• Cost of the item(s)
• Name and complete address of the vendor including ZIP code
• Sales tax
• If the fund account can be used for the purpose specified
• Original documents (copies are not acceptable)
• Reimbursement for purchases must have original receipts/invoices attached in order to process a request
• Stipends with social security numbers

The request is processed for a purchase order within three working days of receiving the request.
A purchase request is the official request
The foundation does not process emergency requests.

All requests submitted to the foundation are processed in the order in which they are received.