Purchase Request Procedure
The procedures for submission of purchase requests are as follows:
The purchase request is stamp dated when received by the foundation. In order for the purchase request to be valid, the request should have the following information listed:
- An account number
- The grant or fund name
- Name and complete address of the vendor including ZIP code
- Description of the item(s) to be purchased
- Cost of the item(s)
- Date and signature of the individual requesting the purchase order
- Date of the request
- Signature of the dean of the school or college sales tax (separate line from cost of the item(s)
- Stipends must list social security numbers
The request is pre-audited by the accounts payables specialist in the foundation office for the following:
- Availability of funds
- Signature of the dean of the school or college
- Cost of the item(s)
- Name and complete address of the vendor including ZIP code
- Sales tax
- If the fund account can be used for the purpose specified
- Original documents (copies are not acceptable)
- Reimbursement for purchases must have original receipts/invoices attached in order to process a request
- Stipends with social security numbers
The request is processed for a purchase order within three working days of receiving the request.
A purchase request is the official request
The foundation does not process emergency requests.
All requests submitted to the foundation are processed in the order in which they are received.