Guidelines Policies and Procedures


 1099 Reporting Requirements

 Account Codes - List
 Account Codes - Definitions
 Advance Payments
 American Express Corporate Card
 Annual Physical Inventories of Assets

 Bank Accounts
 Banner Finance Access Policy

 Capitalization Policy
 Check Request
 Computer Hardware/Software Purchases
 Confirming Purchases
 Conflict of Interest
 Consultant Services
 Contractual Services
 Correspondence with vendors
 Currency Exchange

 Delivery within the Fiscal Year
 Departmental Activity Reconciliation Procedures
 Disposition of Fixed Assets
 Dual Employment

 Emergency Purchases
 Ethyl Alcohol Regulations
 Evaluation of Equipment for Vendors
 Expediting, Follow-up and Transaction Inquiries
 
 Federal Excise and State Sales Taxes
 Federal Surplus Property - Purchase or acquisition
 Fly America Act/U.S.Flag Air Carriers
 Food and Beverage Purchases

 Gift Cards in Lieu of Payments

 Honoraria Payments Statement

 Journal Entry Guidelines

 Motor Fleet Vehicles
 Moving Expenses Payment/Reimbursement

 Obtaining Excess Government Equipment
  
 Payment of Membership Dues
 Petty Cash Purchases
 Physical Plant - Emergency Service Request
 Procurement Card Manual
 Printing
 Product and Service Demonstration by Vendors
 Purchase and Rental of Office Machines
 Purchase Authorization, Purchase Commitments/Unauthorized Purchases
 Purchase of Air Conditioning Units
 Purchase of Books
 Purchase of Christmas Decorations and Greeting Cards
 Purchase of Flowers
 Purchase of Live Animals for Research
 Purchase of Minor Construction, Building Repair and Alterations
 Purchase of Non Contract Office Machines
 Purchase of Office and Lounge Furniture, Furnishings, Carpet and Draperies
 Purchase of Personal Convenience Items
 Purchase of Refreshments, Sundries, etc.
 Purchase of Subscriptions and Periodicals
 Purchase of Used Equipment
 Purchase Orders - Changes to
 Purchasing Procedures

 Records Retention and Disposition
 Removal of University Asset(s) from University Property
 Rental and Lease of Equipment
 Repair of In-Warranty Equipment
 Repair of Office Machines not covered by Service Contracts
 Repair of Out-of-Warranty Equipment
 Replacement of Lost or Stolen Checks
 Responsibility for Supplies and Equipment after Purchase

 Sales/Use Tax Exemption
 Single Source Purchases
 Standing/Open Purchase Orders
 State Purchase Contracts - Use of 
 Student Payment and Reporting

 Transfer of Equipment from Campus 
 Trust Fund Guidelines

 University Travel Card Policy
 University Travel Policy