Fall 2020 Planning Committee

Committee Members: 

Beryl McEwen, Provost and Executive Vice Chancellor, Academic Affairs
Earl Hilton, Director, Intercollegiate Athletics
Eric Muth, Vice Chancellor, Research and Economic Development
Erin Hart, Chief of Staff
Jacque Powers, Associate Vice Provost, Enrollment Management
Ken Sigmon, Vice Chancellor, University Advancement
Melody Pierce, Vice Chancellor, Student Affairs
Robert Pompey, Vice Chancellor, Business and Finance
Todd Simmons, Associate Vice Chancellor, University Relations
Vincent Childress, Associate Dean, College of Science and Technology

Committee Charge:
 

The committee is charged with the development and implementation of contingency plans that will allow the university to reopen in fall 2020 while ensuring the health and safety of the university community. The committee is further charged to monitor issues and communications from state and federal agencies to assist in creating plans. The Fall 2020 Planning Committee will consist of several working groups focused on a plan to operationalize the opening of the university in various areas.

Working Groups: 

Academic Affairs – this working group will be led by Provost Beryl McEwen and Eric Muth and will consider how we will accommodate delivery of instruction and research. 

Budget and Finance – this working group will be led by Robert Pompey and Ken Sigmon and will consider budget, resources, and investments. 

Student Affairs and Enrollment – this working group will be led by Melody Pierce and Jacque Powers and will consider residential life, new student orientation, student activities, housing and dining accommodations. 

Athletics – this working group will be led by Earl Hilton and Vincent Childress and will consider student-athlete welfare and the ability to safely return to competition for the fall semester. 

Communications – this working group will be led by Erin Hart and Todd Simmons and will consider the communication strategy for various constituent groups.

Working Groups – Charge and Membership: 

  1. Academic Affairs and Research—Beryl McEwen and Eric Muth

This working group will consider how we will accommodate delivery of instruction and research. Because of the scope of the charge, Academic Affairs and Research has been broken into 5 sub-groups: Research, Enrollment/Scheduling, Undergraduate Student Support, Graduate Student Support, and Faculty Support.

This sub-group of the Academic Affairs and Research Working Group will consider how the university will continue its funded research as well as its academic research, including student research being done for their theses and dissertations.  The charge to this group is to:

  1. Identify research maintenance activitiesthat must continue when our operational status is under stay at home conditions.
    1. Develop a plan for moving to this maintenance phase in the event that the fall 2020 semester must be discontinued with short notice.
  2. Develop a list of research data collection activitiesthat when moved into a research maintenance activities phase, risk resulting in considerable loss of resources.
  3. Develop a plan for continuing research data collection activities at the undergraduate/graduate/faculty levels while social distancing recommendations are in effect.
    1. Include a list of activities that are/are not feasible.
    2. Propose procedures for maintaining research safety, including sanitation requirements.
    3. Provide assumptions required by this plan.

 

Members

Panda Powell, DORED (Chair)
Clay Gloster, The Graduate College
Geoff Starnes, Information Technology
JD Hester, Environmental Health and Safety
Mohamed Ahmedna, College of Agriculture and Environmental Science
Mulumebet Worku, Undergraduate Research
Paula Faulkner, Agribusiness, Applied Economics and Agriscience Education
Salil Desai, Industrial & Systems Engineering
Sherine Obare, Joint School of Nanoscience and Nanoengineering
Josephine Tetteh, Legal Affairs
Wendell Bates, Graduate Student

The charge to this sub-group is to:

  1. Develop alternatives that include some or all students returning to the campus for the fall 2020 semester.
  2. Explore options for delivering instruction to all students, including labs and practicums, with consideration of various delivery models, e.g., face-to-face, hybrid, online and remote instruction.
  3. Offer guidance for planning and organizing academic events of varying sizes.
  4. Propose changes in the academic calendar and/or the academic schedule as might be needed.
  5. Highlight policies and procedures that will need to be changed or will need UNC system or SACSCOC approval prior to implementation, e.g., delivery of hybrid instruction.

 

Members

Tonya Smith-Jackson, Senior Vice Provost (Chair)
Abdellah Ahmidouch, Science and Technology
Deloris Gee, IT/IR
Frances Ward-Johnson, College of Arts, Humanities and Social Sciences
Galen Foresman, Faculty Senate
Jacque Powers, Enrollment Management
Kelly Rowett-James, Registrar’s Office
Maurice Warren, Human Resources
Nicole Pride, Academic Strategy and Operations
Sharika Cochran, Space/Physical Plant          
Sheri Avent, Financial Aid

The charge to this sub-group is to:    

  1. Recommend possible strategies for providing academic support to students who are learning in the virtual space, e.g. advising online, accessibility resources, the writing center, etc.
  2. Propose activities or actions to mitigate the financial challenges that students might face during the fall 2020 because of COVID-19.
  3. Propose strategies for preparing students to learn effectively online and/or remotely if either of those strategies is offered as a delivery option, e.g., organizing themselves, organizing their workspace, having the right tools, etc.
  4. Distinguish between the unique needs of undergraduate and graduate students, if any.
  5. Distinguish between the unique needs of full-time faculty versus part-time faculty, if any.
  6. Assess the implications of professional (students, faculty, and staff) and social travel, including students traveling home during breaks.

 

Members

Regina Williams-Davis, Center for Academic Excellence (Co-chair)
Dawn Nail, Center for Academic Excellence (Co-chair)
Amy Anderson, Center for Academic Excellence
Brenda Caldwell, Student Government Association
Cynthia Downing, Career Services
Lisa Snyder, Academic Advisor/Department Chair
Margaret Kanipes, Honors Program
Mulumebet Worku, Undergraduate Research
Vicki Coleman, Library Services
Wanda Kellyman, Accessibility Resources

The charge to this sub-group is to:

  1. Assess the implications of professional (students, faculty, and staff) and social travel, including students traveling home during breaks.
  2. Propose activities or actions to mitigate the financial challenges that students might face during the fall 2020 because of COVID-19.
  3. Propose strategies for preparing students to learn effectively online and/or remotely if either of those strategies is offered as a delivery option.
  4. Distinguish between the unique needs of undergraduate and graduate students, if any.

 

Members

Clay Gloster, The Graduate College (Chair)
Chinazor Azubike, Graduate Student  (Doctoral)
Kevin James, College of Business and Economics
Loreatha Graves, International Programs
Miriam Wagner, College of Education
Nanette Deberry, Information Technology
Robin Coger, College of Engineering
Zipporal Lesane, Graduate Student (Master’s)

The charge to this sub-group is to:

  1. Offer suggestions for the support of faculty who will need to quickly adjust to teaching outside of the face-to-face environment, e.g. training, coaches, support groups, etc. Consider options for deploying faculty, especially those who are not ready for high quality online course delivery.
  2. Consider options for deploying faculty, especially those who are not ready for high quality online course delivery.
  3. Offer suggestions for the professional development of part-time faculty, who are typically hired just before the beginning of the semester—how will they be trained for any new delivery systems?
  4. Identify the types of courses that can most effectively be offered online, and the most viable options for teaching lab-based courses from a distance, including software tools and other resources.
  5. Assess the implications of professional (students, faculty, and staff) and social travel, including students traveling home during breaks.
  6. Offer models for quickly training large groups of faculty to teach effectively online or remotely—how will we organize to training more than 400 faculty to teach online by July 31, 2020.
  7. Distinguish between the unique needs of full-time faculty versus part-time faculty, if any.

 

Members

Tracie Lewis, Instructional Technology Training and Development (Chair)
Melinda Lee, Center for Academic Excellence
Audrey Dentith, Center for Teaching Excellence
Janet Carlson, Human Resources
Joanie Chavis, Library Services
Joseph Huscroft, Department Chair
Julius Harp, Faculty Senate
Lenora Campbell, College of Health and Human Sciences
Stephanie Teixeira-Polt, Online Faculty Coach
Tonya Amankwatia, Distance Education and Extend Learning

  1. Budget and Finance—Robert Pompey and Ken Sigmon

This working group will consider budgets, resources, and investments.

The charge to this group is to:

  1. Review the options for delivering instruction in the fall 2020 and estimate the budgetary implications of the most viable options.
  2. Determine strategies to fund critical university functions and maintain necessary university infrastructure in the face of a possible loss of operating funds.
  3. Determine how the university will obtain the PPE and other resources needed and how to maintain a reasonable stockpile, sufficient to meet an increased need.
  4. Ensure that appropriate systems are in place to support the health and safety of all students and employees of the university.
  5. Provide for the implementation of all social distancing requirements.

 

Members

Ken Sigmon, University Advancement (Co-Chair)
Robert Pompey, Business and Finance (Co-Chair)
Andrew Perkins, Facilities
Angela Dubose, Treasurer’s Office
Angela Peterson, Campus Enterprises
Chartarra Joyner, Budget Office
Earl Hilton, Athletics
Eric Muth, Research and Economic Development
Erica Knight, Staff Senate
Erickia Elbert, Human Resources
Galen Foresman, Faculty Senate
Jacob Teagle, Student Affairs
Jacque Powers, Enrollment Management
Kevin James, College of Business and Economics
Kimberlee Bonner, Budget Office
Melissa Holloway, Legal Affairs 
Melody Pierce, Student Affairs
Nikki Williams, Procurement
Sharon Neal, Provost’s Office

  1. Student Affairs and Enrollment—Melody Pierce and Jacque Powers

This working group will consider residential life—housing, dining and similar accommodations, new student orientation, and student activities.

The charge to this group is to:

  1. Capture the scope of social distancing that will be need to accommodate students back on campus, with emphasis on housing, dining, recreation, travel, relaxation, exercise, cultural enrichment, etc.
  2. Make recommendations on the changes needed before students return to the campus and the ongoing activities needed to maintain the health and wellbeing of the students throughout the semester.
  3. Identify any policies that need to be updated to prepare for students returning while social distancing guidelines are still in place.
  4. Make recommendations for delivering the campus experience to incoming freshmen while engaged in social distancing. What will be some of the major disruptions to student life activities?

 

Members

Melody Pierce, Student Affairs (Co-Chair)
Jacque Powers, Enrollment Management/Orientation (Co-Chair)
Angela Dubose, Treasurer’s Office
Angela Peterson, Campus Enterprises
Brenda Caldwell, Student Government Association
Carl Baker, Student Center
David Wagner, Student Health Center
Dawn Murphy, Student Development
Dawn Nail, Center for Academic Excellence
Dean Campbell, The Graduate College
Donna Morris Powell, Campus Enterprises
Ericka Knight, Staff Senate
Erin Hart, Chancellor’s Office
Jameia Tennie, Undergraduate Admissions
Josephine Tetteh, Legal Affairs 
Joshua Jones, Veteran and Military Affairs
Kelly Rowett-James, Registrar’s Office
Leah Ford, Treasurer’s Office
Marc J. Williams, Dean of Students
Rashanda Lowery, Student Activities
Regina Williams Davis, Center for Academic Excellence
Sharon Hush, Registrar’s Office
Sherri Avent, Financial Aid
Travis Auman, Emergency Management
Vivian Barnette, Counseling Services
Wanda Kellyman, Accessibility Resources

  1. Athletics—Earl Hilton and Vincent Childress

This working group will consider the welfare of student athletes and their ability to return to competition during the fall 2020 semester. 

The charge to this group is to:

  1. Plan the return of the university’s athletes to the campus, while the requirements of social distancing are still in place.
  2. Present a plan for ensuring the wellbeing of student-athletes and staff for practice and competition in the event that social distancing measures are still in place for fall 2020.
  3. Present a plan for ensuring the wellbeing of fans in the event that social distancing guidelines are in place for athletics competition in fall 2020.

 

Members

Earl Hilton, Athletics (Co-Chair)
Vincent Childress, Faculty/CCIA (Co-Chair)
Angela Peterson, Campus Enterprises
Billy Edringston, Athletics
Cedric Walthaw, Athletics
Cory Lima, Athletics
Duane Ross, Track
Eric Hart, Athletics
James Wood, Faculty
Janah Fletcher, Athletics
Katrina Allen, Center for Academic Excellence
Kim Kearney, Bowling
Loren James, Student Athlete Advisory Committee
Shenna Cobrand, Legal Affairs

  1. Communications—Erin Hart and Todd Simmons

This working group will consider the communication strategy for various constituent groups.

The charge to this group is to:

  1. Develop and implement strategies for engaging with the campus and extended communities to ensure that the university continues to meet the communication needs of students, faculty, staff, and the wider community.
  2. Create a communication plan to keep the university’s constituents continuously informed of the directives, actions, and activities as we prepare for the fall 2020.
    1. Include strategies for protecting the university’s brand as we navigate through the pandemic.
    2. Include in the communication plan initiatives to ensure that the university continues to celebrate its accomplishments and strengthen its brand in the face of the constraints posed by the pandemic.
  3. Propose needed changes to the university’s marketing to support continued enrollment growth in as the fall 2020 recruitment season begins.

 

Members

Erin Hart, Chancellor’s Office (Co-chair)
Todd Simmons, University Relations (Co-chair)
Bryle Hatch, Academic Affairs
Dawn Murphy, Student Affairs
Erickia Elbert, Human Resources
Melissa Holloway, Legal Affairs
Tonya Dixon, University Relations
Naomi Desta, Student Government Association