PROCEEDINGS PAPER: INSTRUCTIONS TO AUTHORS FORMAT Page Layout and Print
Quality. Print on plain white paper (not letterhead). Laser or
good-quality ink-jet print is required; dot matrix printouts are not
acceptable. Set line spacing at single space for the entire document. Margins
and type size are especially important to the appearance of your
published note. To achieve the required 5½-in×9-in
(14-cm×23-cm) print area, set margins as follows, depending on the size
of your paper stock. Title and Authors. The title and the author list should match your updated one-page abstract (due June 15, 2002). The title should be concise (10 words or less) and is to be typed in the 12-point type that will be used for the body of the paper. The title is to be centered, typed in all capital letters, and bolded, and should begin on the third line of the page, 1.3 inches (3.3 cm) from the top edge of the paper. Leave one blank line after the title and then list the author(s) centered, with affiliations (first-level only; do not include division, department, etc.), city, state/province (if applicable), and country. Use upper/lower case (not caps) type and italicize and bold only the lead author's name. Abstract. Leave one line
blank after the title/author block and type "Abstract:"
flush left. The text of the abstract (one paragraph, 150 to 200 words)
immediately follows the colon and a space. The abstract should concisely
summarize the content of the paper, stating key data and conclusions.
Because the publication will appear after the Symposium, avoid
statements such as "This paper will discuss ..." or
"Results will be presented." (Note: the text of this abstract
does not need to match that of the abstract that will be used in the
abstract book. In general, the abstract for the proceedings paper can be
more concise.) Section and Subsection Headings. Typical sections are INTRODUCTION, MATERIALS AND METHODS, RESULTS AND DISCUSSION, CONCLUSIONS, ACKNOWLEDGMENTS, and REFERENCES. Section headings should have one blank line above and are bold, flush left (not indented), and all caps. Subsections can be used if it is necessary to divide a section into two or more subtopics; any further breakdown should be avoided. Subsection headings are pre-ceded by one blank line space and are bolded and set flush left, using headline-style capitalization (initial letters of all significant words are capitalized); the heading is followed by a period and is run into the text. Text. Indent the first line of each paragraph 0.5 inches (1.25 cm) from the left margin, except for the first paragraph within a subsection, which runs on from the heading. Do not put blank line spaces between paragraphs except before a new head. Use full justification, aligning both the left and the right margins. Avoid leaving a single line of type (widow) at the bottom or top of a page. When using an acronym for the first time, give the expansion followed by the acronym in parentheses. Tables. Put one blank line and a double rule above each table and a double rule and one blank line below each; wrap text around small tables if possible. Each caption should be bolded and centered, with the word TABLE (all caps) followed by the text of the caption in sentence-style capitalization (i.e., only first word and proper names capitalized). Number tables with Arabic numerals (1, 2, 3, etc.) and refer to them by number in the text. Bold column heads and center them above the columns; use headline-style capitalization for the column heads and follow them with a single solid rule. Align text in each column as appropriate for the content (see example). Figures. Use clear, crisp black-and-white drawings and graphs-color reproduction will not be possible. Do not use shades of gray in charts and drawings because shading does not reproduce well; instead, use pattern fills (e.g., diagonal lines or cross-hatching) to differentiate areas. Similarly, black-and-white photos will yield the best results. Be sure that labels are large enough to be legible when reduced to 85% of the original size but do not use type larger than the 12-point used in the text. Figures are to be either printed on or securely affixed to the page by cement or by clear, non-reflective tape covering all edges. For photos, leave an appropriate space blank on the page and loosely affix a photocopy marked "FPO" (i.e., "for position only"). Send one copy of the photo. Number figures 1, 2, 3, etc. and refer to them by number in the text. Place a bold, centered caption beneath each figure; type the word FIGURE (caps), followed by the number and text of the caption, using sentence-style capitalization. Put one blank line above and below each figure and wrap text around figures where possible. Equations. Center equations horizontally and insert a blank line above and below. If more than one equation is used, number equations consecutively, placing the numbers within parentheses at the right page margin. Units of Measurement. Use Arabic numerals, metric units, and standard abbreviations (e.g., 5 m) for all measurements. If the work was done in English units and you wish to preserve that information, use the English units and add metric conversions in parentheses, such as "Depth to water ranged from 8 to 10 ft (2.4 to 3.0 m)." Do not express concentrations of liquids or solids as ppm or ppb; instead, use metric. For liquids, express concentrations as mass per unit volume, such as mg/L or µg/L; for solids, express as mass per unit mass, such as mg/kg or µg/kg. Concentrations of gases may be ex-pressed either on a volumetric basis (as a percentage or as ppm or ppmv, for parts per million by volume) or on a mass-per-unit-volume basis as mg/m3 or µg/L. Concentration units should be used consistently for a given media. That is, if µg/L is used to describe one aqueous sample or component, mg/L should not be used elsewhere. References. Cite references in text by author and year, and list all citations alphabetically by first author in the reference section at the end of the paper. Ensure that all references cited are included in the list and are complete; see the Reference List Style Sheet for bibliographic formats to be used for various types of references.
|
