Commencement Instructions Doctoral

PhD Students and Faculty advisors

  1. Before commencement candidates and advisors should review the hooding information flyer and the hooding video that explains how to carry the doctoral hood and procedure for hooding once on the stage.
  2. Candidates must be present at the line-up area in the Coliseum by 7:30 am.
  3. Advisors will line up with faculty but will asked to line up in the front.
  4. Line up by college and within college by academic program:
    • College of Education: Leadership Studies, Rehabilitation Counseling
    • College of Engineering:Computer Science, Computational Science and Engineering, Electrical Engineering, Industrial and Systems Engineering, Mechanical Engineering
    • Joint School of Nanoengineering and Nanoscience: Nanoengineering
    • College of Science and Technology: Energy and Environmental Systems
  5. Seats will be reserved for advisors in the front of the faculty seating area.
  6. Seats for candidates will be reserved for each program; candidates should sit on a chair marked with your program name.
  7. All PhD recipients will be asked to stand.  All candidates should remain standing until the last PhD recipient has received the diploma.  The Graduate Dean will ask all PhD recipients to sit down at the same time after the last candidate has received diploma.
  8. The Graduate Dean will ask candidates from each program to approach the stage one program at a time.  When your program is called, all students in that program should approach the stage but remain standing at the bottom of the steps.
  9. Simultaneously, the corresponding advisors will rise from their seats, walk towards the stage and line up behind their advisee.  If an advisor has two or more students to hood, the order should be 1st student – advisor – 2nd student – 3rd student, etc.
  10. Each candidate will walk up the steps to the stage as his/her name is called.  The advisor will follow the student.
  11. The student will approach the black platform on the stage and stand in front of the platform while the advisor will step onto the platform. 
  12. The student will turn back, present the hood to the advisor, and the advisor will proceed to hood the student.
  13. The advisor steps down from the platform, positions himself/herself to the left of the student (the student is positioned in between the advisor and chancellor) and congratulates the student.
  14. Assistant Dean hands diploma to the chancellor.
  15. Student approaches the chancellor, receives diploma, and shakes hand with Chancellor Martin.
  16. Advisor, student and chancellor picture is taken (student in center).
  17. Student and advisor continue downstage and are greeted by Provost, Dean of the College, other stage guests, and returns to seat.
  18. If the Advisor has more than one student, advisor does not follow student and instead remains near the platform to hood the next student and steps 8-15 are repeated.