Policies

The mission of the Office of Career Services (OCS) is to provide centralized, comprehensive and progressive inter­disciplinary programs, services and resources to prepare North Carolina A&T State University students for the achievement of successful personal and professional career development to meet the needs of a global society.

Centralized On-Campus Recruiting Policy

North Carolina A&T State University has centralized recruiting offered through the Office of Career Services. The OCS is the central career office and employers, faculty, staff and students must schedule all on-campus recruiting activities through the OCS.

Recruiting activities shall be understood to mean any formal inquiry, request or visit by an outside agency, business, institution or organization, the primary purpose of which is to interest students/alumni in employment, independent contracting, service or educational opportunity with that agency, business, institution or organization. Recruiting activities include, but are not limited to: on-campus interviews, resume referrals, career fairs, presentations, campus information tables and opportunities advertised on university bulletin boards or via university online services.

Recruiting Qualifications – Employers and individuals representing employment opportunities must meet the following qualifications in order to use OCS services:

  • Adhere to federal and North Carolina state EEO guidelines
  • Do not solicit or sell their products or services during the course of recruiting
  • Clearly indicate the employing organization name and contact information on any flyers and not overstate possible compensation

Third Party Recruiters – The Office of Career Services works directly with employing organizations for on-campus recruiting and does not service third-party recruiters (employment agencies and search firms), with the exception of in-house job postings.

Contract Recruiters – Contract recruiters may participate in on-campus recruitment provided they recruit for one employer only and identify that employer.

Individuals with Disabilities – In accordance with the American Disabilities Act, the Office makes every effort to accommodate all persons. Disabled individuals requiring special accommodation under the Americans with Disabilities Act may call the director of veteran and disability support services at (336) 334-7765 at least 48 hours before the activity. Individuals needing such assistance should notify the OCS three to five days before arrival on campus.

OCS Student/Alumni Registration Policies  

Student/Alumni Eligibility - Individuals who are formally enrolled in a degree-granting program at North Carolina A&T State University or who are N.C. A&T graduates are eligible to use the facilities, programs and services of the Office of Career Services (OCS).

Truth in Disclosure - Falsification of data submitted to OCS will result in the loss of the privilege to use the Office of Career Services, including interviewing and registration privileges. It is the student’s/alumnus’ responsibility to review registration information for accuracy and completeness prior to submission to the Office of Career Services. Falsification of data is a serious offense and this policy will be enforced. (Reference NCA&T Student Handbook/Student Conduct: Misconduct Prohibited by the University, No. 27.)

No-Show/Cancellation Policy

Failure to cancel or appear for a confirmed interview by the current designated date/time will go on the student’s record as a No-Show. (Please refer to the OCS website for the current date/time.) When a no-show occurs, a letter will be sent to the student with copies to the dean and chairperson of his/her depart­ment. The student’s online access will be blocked and all interviewing privileges will be suspended immediately for a minimum of one week for the first offense and two weeks for the second offense.

Privileges may be reinstated ONLY after steps 1, 2 and 3 are completed.

  1. Upon receipt of a notification letter, make an appoint­ment with an OCS administrator, who will make the final decision on your continued use of the Office.
  2. A letter of apology must be written to the recruiter and brought to the OCS with a stamped, addressed enve­lope at the time of your scheduled OCS appointment. A copy of the letter is to remain in the Office of Career Services.
  3. If interviewing privileges are reinstated, you must reapply online for any interview(s) requested and confirmed prior to suspension.

Additional no-shows after the second offense in the same academic year will result in the loss of interviewing privileges for the remainder of the academic year. Students can appeal to the Executive Director of Career Services and Experiential Learning. (Reference NCA&T Student Handbook/Student Conduct: Misconduct Prohibited by the University, No. 27.)

Cooperative Education Policy  

Participants in a cooperative education (co-op) experience administered by the Office of Career Services must establish and maintain at least a 2.0 overall grade point average. Freshmen must complete their first academic year prior to the first work assignment and transfer students must complete one semester. To maintain a full-time student status while on assignment, students must be registered with the Office of Career Services and enrolled in the Career Services co-op course.

Use of Personally Identifiable Information Collected by OCS

  • Students/alumni registered with OCS can post resumes, view and apply for jobs, and schedule on-campus interviews. The information in a candidate’s profile is used by OCS for job-search advising, promoting programs and services, notifying candidates of employment opportunities, and referring qualified candidates to employers.
  • Resumes are not shared with third parties, such as employment agencies or search firms.
  • Only the resumes of students/alumni who are registered with OCS and have given permission to have their resumes released will be shared with prospective employers.
  • Resumes are selected based on objective, legally-permissible requirements set forth by the employer.
  • Employers do not have access to view information or resumes directly from the OCS database.

OCS may conduct searches on resumes and candidate profiles to notify candidates of educational or employment opportunities through email communications. By entering data into the OCS database, students and alumni may have data included in aggregate reports used for evaluation of employment activities, educational programs, reports developed for institutional studies, and salary surveys.

NACElink Network Career Services Manager (CSM) software technology provided by Symplicity cannot use or sell individual candidate data. Unlike commercial vendors, NACElink staff cannot look at individual candidate data.

Security  

National Association of Colleges and Employers (NACE) takes precautions to protect the user's information. When users submit sensitive information via the Website, the information is protected both online and off-line. In addition, the job seeker and employer data is password protected, so only the user can access this information. All personally identifiable information collected by NACE is stored in limited-access servers. NACElink has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, and alteration of the information under NACE's control. This site uses firewalls to protect from loss, misuse, and alteration of the information under its control.

While North Carolina A&T State University believes that NACE and NACElink (provided by Symplicity) provide a valuable service to the University job seeking community, NACE, NACElink and Symplicity are not affiliated with NCA&TSU. Therefore, the University cannot guarantee, nor does it otherwise accept responsibility for, any portion of the above Statement that depends upon NACE/Symplicity representations and their compliance with those representations.

Students and alumni should contact the Office of Career Services if they have any concerns about the use of their information. Students and alumni can view, correct or change their information (with the exception of major and GPA) by logging into their AggieLink account on the OCS website at www.careerserv.ncat.edu.

Disclaimer (Approved by Legal on June 9, 2010)

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