All proposals must be internally reviewed and and signed by the Vice Chancellor for Research and Economic Development before submission to the sponsor. PIs do not have the authority to negotiate for or to commit to the performance any proposal on behalf of the university.
Ensure all budgeted costs are directly related to the proposed project as written.
PIs must upload proposals to RAMSeS to have them certified, routed for approval, and submitted to the Office of Sponsored Programs.
Set up appointment with the grant administrator and budget manager for review.
When the funding agency requires electronic submission, the grant administrator will upload the proposal and budget ot the agency's system.
Proposals, white papers, letters of intent, pre-proposals, and/or subcontracts that are submitted without approval of the University Authorized Official Representative may or may not be supported by the university.
The Notice of Intent is used by the Office of Sponsored Programs to schedule proposal submission, determine proposal requirements, deadlines, and other specific requirements based on the solicitation.
This notice should be submitted as soon as the PI decides to respond to a program solicitation or announcement, and well in advance of proposal submission. Note that the same Notice of Intent should be submitted for unsolicited proposals, white papers, letters on intent, collaborations and subcontracting.
PI contacts Office of Sponsored Programs to assure that email notice was received - 334-7995.
Assigned Grant Administrator contacts PI to begin submission process.
Step 2: Follow the solicitation/RFP/RFQ as you prepare your proposal
Obtain a copy of the agency program announcement/solicitation and read it.
Provide a copy and/or the solicitation number to the Office of Sponsored Programs.
Prepare the proposal in the format that complies with agency guidelines
Assure that adequate resources are available to conduct the project
Comply with requirements for the use of animals, humans, recombinant DNA, biohazards, chemicals and radiation safety in your research.
Report any potential conflicts of interest to immediate supervisor for discussion and resolution.
Provide supporting documentation for any subcontracts/consultants in the proposal (contact your assigned grant administrator).
In preparing your budget, pay close attention to the program guidelines, university indirect cost rate based on proposal classification, and fringe benefits. The budget narrative or budget notes should provide explanation regarding associated costs.
The Budget Manager in the Office of Research Services and Project Management is available to assist during proposal preparation to ensure that the proposal budget is accurate. Budget information should be forwarded as quickly as possible to allow time for a thorough review and/or revisions prior to the submission deadline.