Non-Hourly Student Employment

Scope

Applies to all students paid via 61452 (undergraduate) budget funding who perform paid services to the University.  

Enrollment Scope

In order to work on campus as a student employee, the student must be enrolled in at least one class during the semester in which the student is requesting to work. If a student employee withdraws from the University, he/she must cease working on the actual date of the official withdrawal.

Policy

Consistent with established State and Federal employment guidelines, the University is committed to providing meaningful employment opportunities to its student population. The Office of Staffing Services in the Division of Human Resources is responsible for monitoring the hiring process. All hiring managers/ department heads/ supervisors must follow established guidelines and maintain fair and equitable standards in all hiring decisions. Additionally, Students working more than 5 hrs a day must have a thirty minute break. 

Hours Students May Work

The student’s first responsibility and priority is their academic success. Therefore, students may not work more than 20 hours per week during fall and spring semesters, and are not permitted to work during class time. Students are allowed to work a maximum of 40 hours per week for Summer Employment (residential and non residential).  However, students may not work during class time during the summer if enrolled in summer session classes. These same guidelines apply to foreign national students with the exception of summer enrollment.  A foreign national student maintaining enrollment during the summer is limited to 20 hours per week for employment. Students are not allowed to work when the University is officially closed.

Entrance to Work

A student employee is required to report to the Office of Staffing Services in the Division of Human Resources on or before the 1st day of work where the following takes place:

  • Confirmation of Student Employment Application;
  • Completion of the Federal Immigration Service Employment Eligibility Verification Form (Form I-9);
  • Completion of W-4 Federal and NC-4 Tax Withholding Forms;
  • Education on the Pay Schedule and Issuance of Pay Checks; and
  • Review and completion of Direct Deposit information

Procedure

The hiring department must complete the HR-Student Hourly Employment Form, completing Sections I - IV and obtaining all required departmental signatures. The completed form should then be forwarded to the Office of Staffing Services in the Division of Human Resources at least 10 working days ahead of the anticipated hire date.

Upon receipt, Section VI will be completed by the Office of Staffing Services, who will verify the student information, enrollment status and non-hourly pay information. The form will then be forwarded to EPA Budget and Salary Administration for completion of Section V and the Office of Budget and Planning or Contracts and Grants Administration for completion of Section VII and funding approval. 

Important Note: The recommended student MUST complete the Form I-9 and other employment forms in Human Resources on or before the 1st day of work

Approval

Upon approval of the request, authorized copies will be disseminated as follows:

  • Original Copy of Form to the Budget Office or Contracts and Grants;
  • Copy to hiring manager; and
  • Copy retained in the Office of Staffing Services