Campus Security Authorities

Who is a Campus Security Authority?

"Campus Security Authority" means:

1. A campus public safety or police department.

2. Any individual or individuals who have responsibility for campus security but who do not constitute a public safety department under paragraph (1) of this definition, such as a private security  company.

3. Any individual or organization specified in an institution's statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.

4. An official of an institution who has significant responsibility for student and campus activities, who manages or otherwise oversees student and campus activities. For example, staff responsible for campus student housing, a student center, or student extra-curricular activities; a director of athletics or a team coach; faculty advisors to student groups; staff responsible for student discipline; campus judicial staff.

Each campus must identify these individuals. The Clery Act Coordinator is responsible for ensuring they are aware of their responsibilities and submit periodic statistics on any crimes that have been reported to them.

The following officials are exempt from reporting when they are acting as pastoral or professional counsels. For this purpose:

  • A Pastoral Counselor is a person who is associated with a religious order or denomination, is recognized by the religious order or denomination as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.

  • A Professional Counselor is a person whose official responsibilities including providing mental health counseling to members of the institution's community and who is functioning within the scope of his or her license or certification.

Other persons who have significant responsibility for campus and student activities and who counsel or advise students and employees are not exempt from reporting, even if the counseling is confidential.

Campus Security Authority Reporting Form
For compliance with the Campus Security Act, the Campus Security Authority Reporting Form is to be completed whenever any faculty or staff person with significant responsibility for student activities becomes aware of a crime that has taken place. The awareness can come from a direct report from a student, staff member, or a third party. It is important that this form be completed and filed with the University Police Department.