Policies and Procedures
Account Codes - List
Account Codes - Definitions
Advance Payments
After the Fact Certification of Labor Reports
American Express Corporate Card
Annual Physical Inventories of Assets
Authorization of Payment - Documentation
Awarding a Prize, Retirement Gift, Teaching Awards
Bank Accounts
Banner Finance Access Policy
Budget Balance, Unexpended
Budget Flexibility
Budget Utilization
Capitalization Policy
Check Distribution
Computer Hardware/Software Purchases
Confirming Purchases
Conflict of Interest
Consultant Services
Contract Policy
Contracts & Grants - Budget Revision
Contracts & Grants -Characteristics of Grants, Contracts and Cooperative Agreements
Contracts & Grants -Compliance Responsibility
Contracts & Grants - Cost Sharing
Contracts & Grants - Establishing an Account
Contracts & Grants - Expenditures Guidelines
Contracts & Grants - Equipment Acquisition and Management
Contracts & Grants - Review and Reconciliation of Award Activity
Contracts & Grants - Indirect Costs
Contracts & Grants - Overdrafts
Contracts & Grants - Original Budget
Contracts & Grants - Participant Support Costs
Contracts & Grants - Records Retention
Contracts & Grants - Residual Funds on Fixed Price Contracts
Contracts & Grants - Revenue Deposits
Contracts & Grants - Subcontracting
Contractual Services
Correspondence with vendors
Currency Exchange
Delivery within the Fiscal Year
Departmental Financial Reports
Departmental Activity Reconciliation Procedures
Direct Deposit of Payroll
Disposition of Fixed Assets
Dual Employment
Emergency Purchases
Employee or Independent Contractor Relationships - Criteria
Employees indebted to the University
Endowment
Equipment Donations
Equipment Loans
Equipment Requiring Utility Services
Ethyl Alcohol Regulations
Evaluation of Equipment for Vendors
Exemption from Social Security Withholding - Students
Expediting, Follow-up and Transaction Inquiries
Facilities Renovation and Repair
Faculty Development/Study Grants, Fellowships
Federal and State Withholding
Federal Contract and Grants Guidelines
Federal Excess or Furnished Property
Federal Excise and State Sales Taxes
Federal Surplus Property - Purchase or acquisition
Fly America Act/U.S.Flag Air Carriers
Fringe Benefits - Taxability
Food and Beverage Purchases
Fund Types
Identification of Assets
Income Tax Withholding
Independent Contractor Services
Interdepartmental Charges
Key and Lock Requisition and Replacement
Lapse Salaries
Mail Classifications
Mail Pick up and Delivery
Mail - Preparation by Departments
Missing Assets
Motor Fleet Vehicles
Moving Expenses Payment/Reimbursement
Welcome to Purchase & Contract
Obtaining Excess Government Equipment
Payment Authorization -Receiving Procedures
Payment of Membership Dues
Payments to Non Resident Aliens
Payments to Third Parties for Non Resident Aliens
Payroll Address Changes
Payroll Check Distribution
Personal Check Acceptance
Personal Services - Purchasing
Petty Cash Purchases
Physical Plant - Emergency Service Request
Prepaid Orders
Procurement Card Users Guide
Printing
Product and Service Demonstration by Vendors
Purchase and Rental of Office Machines
Purchase Authorization, Purchase Commitments/Unauthorized Purchases
Purchase of Air Conditioning Units
Purchase of Books
Purchase of Christmas Decorations and Greeting Cards
Purchase of Flowers
Purchase of Live Animals for Research
Purchase of Minor Construction, Building Repair and Alterations
Purchase of Non Contract Office Machines
Purchase of Office and Lounge Furniture, Furnishings, Carpet and Draperies
Purchase of Personal Convenience Items
Purchase of Refreshments, Sundries, etc.
Purchase of Subscriptions and Periodicals
Purchase of Used Equipment
Purchase Orders - Changes to
Purchase Requests - Signature Authorization Levels
Purchases for Personal Use of Employees
Purchases from University Operated Facilities
Purchasing Procedures
Records Retention and Disposition Schedule
Rebate Policy and Procedure
Receipting Centers
Returned Items - Tuition and Fees
Revenue Object Code Definitions
Reimbursement of Travel Expenses
Removal of University Asset(s) from University Property
Rental and Lease of Equipment
Repair of In-Warranty Equipment
Repair of Office Machines not covered by Service Contracts
Repair of Out-of-Warranty Equipment
Replacement of Lost or Stolen Checks
Request for Service - Facilities
Responsibility for Supplies and Equipment after Purchase
Return of Merchandise
Salary/Payroll Advances
Sales and Use Tax
Single Source Purchases
Small Purchases
Solicitation by Sales Representatives
Solicitation of Bids and Quotations
Spending Guidelines by Fund Source
Standing/Open Purchase Orders
State Purchase Contracts - Use of
State Sales Tax Exemption
State Sales Taxes
Student Mail Boxes
Student Payment and Reporting
Student Refunds
Substitute Pay
Supplemental Compensation For Professional Services to the University
Surplus Property
Textbooks - Bookstore
Transfer of Equipment from Campus
Travel Policies
Trust Fund Guidelines
Unauthorized Purchases
University Funds, Depositing
University of North Carolina Design and Construction Guidelines
University Owned Vehicles - Maintenance
Upholstery Services
Used Equipment Purchases
Vendor Information Request
Vendor Invoices and Correspondence
Waiver of Competitive Bidding
Wire Transfers
Year End Closing Procedures
