Establishing A Contracts and Grants Fund
PURPOSE
The purpose of this statement is to provide assistance and direction for establishing a banner fund in the Contracts and Grants Office.
GENERAL GUIDELINE/APPLICABLE POLICIES
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The Office of Sponsored Programs is responsible for requesting banner fund and grant numbers for all awards and related funds processed through the Division of Research and Economic Development
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Request to establish a new banner fund not processed through OSP must follow the request to establish a fund process
PROCEDURES
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Once the Office of Sponsored Programs has a signed award document, they will enter the information into the RAMSeS database
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The Assistant Director of Contracts and Grants or departmental designee will complete information in the banner system and will notify the Reporting Department that a fund code and grant needs to be assigned
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The Reporting Department will assign the fund and grant code.
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The assigned codes will be forwarded to the Assistant Director
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The Assistant Director will forward the grant and fund codes to the Grant Administrator (GA) in OSP
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The GA will notify the Principal Investigator/Project Director (PI/PD) of the assigned grant and fund codes
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A start up conference will be scheduled to include the PI/PD, Grant Administrator and Contracts and Grants Accountant.
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Deadlines for submitting reports, requesting budget revisions and extension as well as any special terms and conditions will be reviewed and discussed during the conference.
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For awards or funds not processed through the Division of Research and Economic Development, the individual requesting a new account will complete the (Request for Fund form), obtain the appropriate signatures, and submit the forms to the Office of Contracts and Grants. Information from the sponsor or donor must be included with the Request for New Fund Form.
