Withdrawals

Withdrawal from an Individual Course

A student may withdraw from any course or courses by submitting a Change of Schedule form to the Office of the Registrar on or before the last day to withdraw from an individual course, as published in the Academic Calendar.

Students who withdraw from a course or courses on or before the last day to withdraw from an individual course are assigned a grade of “W”. Failure to attend class does not constitute a withdrawal from that course or courses. For withdrawals done beginning fall 2014, students are limited to a maximum of two (2) withdrawals per course, up to a maximum of sixteen (16) credit hours during the student’s academic career. Upon a third (3) attempt in a single course, the student is not permitted to withdraw from the course and must receive a grade for the course.

A student who does not officially withdraw from a course or courses will be assigned a final grade in each course in which he or she was enrolled during the semester in question. Withdrawing from a course or courses without extenuating circumstances may affect a student’s financial aid status, will count toward the tuition surcharge threshold, and may affect the student’s progress toward degree completion.

Students withdrawing from a course or courses with extenuating circumstances may affect a student’s financial aid status and may affect the student’s progress toward degree completion; however, the course or courses will not count in the tuition surcharge calculations. Extenuating circumstances may include military deployment, medical, psychological, unanticipated life events, or administrative reasons. Students seeking to withdraw from a course or courses do to extenuating circumstances must seek approval by completing the appropriate paperwork and providing appropriate documentation to the proper administrators specified in guidelines for course withdrawal for extenuating circumstances.

Students considering withdrawing from a courses or courses should consult their faculty advisor or academic unit advisor and the Office of Student Financial Aid.

Withdrawal from the University

Any student who is officially registered for classes and who wishes to withdraw from the University must complete the withdrawal process by the last day to withdraw from the university as published in the academic calendar.

Students who withdraw from the University prior to the published withdrawal deadline shall receive a “W” in all classes in which they were enrolled. Failure to attend classes does not constitute a withdrawal from the University. A student who does not officially withdraw from the University will be assigned the final grade earned in each course in which he/she was enrolled during the semester in question.

The Registrar will not process withdrawal applications by students who have a pending judicial charge. Pending judicial charges must be cleared before a student may officially withdraw from the University.

Withdrawal from the University may have significant academic and/or financial aid implications. Students are strongly encouraged to seek advisement by their academic advisor or academic unit and financial aid officer before completing the withdrawal process.

Retroactive Withdrawal from the University

A student who was unable to initiate the process for withdrawal from the University by the last day to withdraw as published in the academic calendar may request a retroactive withdrawal. Requests for a retroactive withdrawal shall be considered on a case-by-case basis, and shall be based on the following:

  1. serious illness or documented medical condition;
  2. death of an immediate family member;
  3. involuntary call to active military duty;
  4. documented change in conditions of employment;
  5. newly documented learning disability;
  6. other emergency circumstances, legal requirements, or extraordinary situations.

Written requests must be submitted prior to the end of the semester immediately following the semester for which the retroactive withdrawal is being requested. Before Sebastian Health Center or the Counseling Services approves a retroactive withdrawal, the health care provider shall consult (with the student’s consent and without providing medical details) with the college dean in the student’s field of study for the dean’s input.

Except under extraordinary circumstances or to comply with legal requirements, for retroactive withdrawals subsequent to the effective date of this policy, students are limited to one (1) retroactive withdrawal during their academic career.