EXPENSES AND FINANCIAL AID

GENERAL INFORMATION

North Carolina Agricultural and Technical State University is a publicly supported institution. Tuition payments and other required student fees meet only a part of the total cost of the education of students enrolled. On the average, for each full-time student enrolled in an institution of the University of North Carolina, the State of North Carolina appropriated $8,322 per year in public funds to support the educational programs offered.

The University reserves the right to increase or decrease all fees and charges as well as add or delete items of expense without advance notice as circumstances, in the judgment of the administration, may require.

Boarding and lodging fees are based on the actual number of days school is in session and do not include holidays, breaks, or any other University vacations.

Students’ property in dormitories and other University buildings is at the sole risk of the owner, and the University is not responsible for loss, theft, or damage to such property arising from any cause.

Students are required to pay for any loss or damage to University property at replacement cost due to abuse, negligence, or malicious action, in addition to being subject to disciplinary action.

The University converted to a book purchase system effective fall semester, 1991. All undergraduate and graduate students are required to purchase all textbooks. This includes hard cover and paperback textbooks. The cost will vary according to academic discipline. Other policies and procedures governing the book purchase system can be obtained from the Bookstore.

Personal spending money should be sent directly to and made payable to the student in the form of money orders or certified checks. As a policy, the University does not cash personal checks for students in any amount.

Diplomas and transcripts are withheld until the student has paid in full all fees and charges due the University. A student in debt to the University in any amount will not be permitted to register for any subsequent semester until his or her obligations are paid. If special financial arrangements have been made, failure to comply with these arrangements as stipulated will result in the student being withdrawn from the University for nonpayment of required fees.

Special Notice to Veterans

Veterans attending school under the provisions of Public Law 89-358 receive a monthly subsistence allowance from the Veterans Administration. Therefore, veterans are responsible for meeting all of their required fee obligations.

Veterans attending school under the provision of Public Law 894 (Disabled Veterans) receive a monthly subsistence allowance from the Veterans Administration and also the Veterans Administration pays directly to the school the cost of the veteran’s tuition and required fees. All other fees are the responsibility of the veteran.

Veterans may contact the Veteran and Disability Support Services Office on Campus for any special consideration which may be available.

REQUIRED DEPOSITS, CHARGES AND FEES

All registration fees and charges are due and payable in full before or at the beginning of registration for each semester. Payments made by mail must be postmarked 5 days before the due date for each semester.

ALL PAYMENTS MUST BE MADE BY PERSONAL CHECK, CERTIFIED CHECK, BANK WIRE, MONEY ORDER, OR CASH. American Express, Mastercard and Visa are also accepted. Checks, drafts, and money orders must be made payable to North Carolina Agricultural and Technical State University, and sent directly to:

Treasurer’s Office

Dowdy Administration Building

North Carolina Agricultural and Technical State University

Greensboro, NC 27411

PLEASE DO NOT SEND CASH PAYMENTS BY MAIL!

A $35 NON-REFUNDABLE APPLICATION FEE IS REQUIRED

OF ALL APPLICANTS.

HOUSING DEPOSIT

A housing deposit of $75 is required of all students who plan to live on campus and is to be paid in the following manner:

            1.         A continuing student who obtains a valid Housing Selection Process (HSP) (lottery) number must pay the deposit within two weeks after HSP numbers are announced.

                        Effective Fall 1999, students who plan to occupy student housing must confirm their intentions by paying the entire registration bill on or before the established deadline. New entering freshman/new students are excluded from this policy.

                        This new policy requires that new registration charges as well as previous account balances be paid in full by cash, personal check, cashier’s check, American Express, Visa, MasterCard, or through financial aid or promissory note.

                        Otherwise, they are ineligible for campus housing unless vacancies occur. Available spaces are given to the next higher HSP numbers until students report to the Halls for beginning of the semester.

            2.         All new freshmen, transfers and first time resident students shall pay by May 1 for the fall semester and by October 30 for the spring semester or until all allotted spaces have been assigned.

            3.         If the student does not plan to utilize the assigned campus housing, a written cancellation notice must be submitted to the Office of Housing and Residence Life according to the following schedule or be charged for the entire semester plus handling fees as set forth in the housing contract.

            (a)        On or before July 16 for the fall semester.

            (b)        On or before December 3 for the spring semester. If housing is not available for the student, deposit will be returned.

            4.         If the student utilizes campus housing, the housing deposit will be applied to his/her account for the spring semester. If the deposit is paid in the spring for the spring semester, the student must apply for a refund in the Treasurer’s Office, Suite 112, of the Dowdy Administration Building.

Charge Category — UNDERGRADUATE DAY STUDENT (Student Living Off Campus). Payment — Each Semester. Residence Status — In-State - $944.50. Out-of-State — $4,579.50. GRADUATE DAY STUDENT (Student Living Off Campus). Payment — Each Semester. Residence Status — In-State - $954.50. Out-of-State — $4,589.50. Charge Category — UNDERGRADUATE BOARDING ONLY STUDENT (Student Living Off Campus but taking meals on campus). Payment — Each Semester. Residence Status — In-State - $1,709.50. Out-of-State — $5,344.50. GRADUATE BOARDING ONLY STUDENT (Student Living Off Campus but taking meals on campus). Payment — Each Semester. Residence Status — In-State - $1,719.50. Out-of-State — $5,354.50. Charge Category - BOARDING AND LODGING STUDENT (Student Living On Campus. NOTE: All Dormitory Students must take meals in the University Dining Hall and participate in the student accident insurance program, however, the cost of this insurance is covered by our current lodging fee. Payment — Each Semester. UNDERGRADUATE STUDENT Residence Status — In-State — $2,949.50. Out-of-State — $6,584.50. GRADUATE STUDENT Residence Status — In-State — $2,959.50. Out-of-State — $6,594.50

MAILBOX KEY DEPOSIT

The centralized Mail Center houses mailboxes for all lodging students. Box numbers are assigned and are retained during the length of time students reside in residence halls. No fee is charged for this service; however, a key deposit of $10 is required and is refundable when the key is returned at the end of the enrollment period or upon withdrawal from campus housing. This $10 mailbox key deposit is included in the fee schedule for lodging students.

REGULAR SESSION CHARGES FOR PART-TIME STUDENTS
NORTH CAROLINA STUDENT RATES

UNDERGRADUATE STUDENTS

GRADUATE STUDENTS

OUT-OF-STATE STUDENT RATES

UNDERGRADUATE STUDENTS

GRADUATE STUDENTS

(Boarding and Lodging Per Semester) - $2,005.00

INCIDENTAL FEES, DEPOSITS, AND CHARGES:

Accident Insurance (Optional) $ 55.00   
Motor Vehicle Registration - Regular Student 100.00
Application Fee (Non-Refundable) No  Credit on Account   35.00
Practice Teaching, Practicum Internship 60.00
Regalia Fee - Graduate 30.00
Bowling Course Fee  11.00      
Regalia Fee - Undergraduate     15.00
Chemistry Laboratory Breakage Fee 5.00        
ROTC Uniform Deposit 15.00
Breakage Deposit (Refundable) 10.00      
Air Force (Refundable)             15.00
Cooperative Education Adm. Fee 30.00
ROTC Uniform Deposit-Army (Refundable) 10.00
Diploma - Graduate  15.00      
Room Deposit (Escrow) 75.00
Diploma - Undergraduate 10.00      
Parking Fee Violations 2.00-25.00
Identification Card Replacement Fee 20.00      
Transcript Fee 2.00
Key Replacement Fee 10.00
USAID Sponsored Student Adm. Fee Per Semester 200.00
Late Registration Fee 20.00-110.00
Master’s Thesis Binding Fee     25.00      
Visiting Auditor Course Fee      25.00
Motor Vehicle Registration -Evening Student      30.00                   
Orientation Fee - Freshmen & Transfer Students    10.00
Mail Box Key Deposit (Refundable)         10.00

TWENTY-FIVE PERCENT (25%) TUITION SURCHARGE

The 1993 Regular Session of the General Assembly enacted a special provision directing the Board of Governors to impose a 25% tuition surcharge on students who take more than 140 degree credit hours to complete a baccalaureate degree in a four year program or more than 110% of the credit hours necessary to complete a baccalaureate degree in any program officially designated by the Board as a five-year program. Effective with the fall 1994 semester, all new undergraduates seeking a baccalaureate degree at North Carolina Agricultural and Technical State University are subject to this tuition surcharge. The surcharge cannot be waived for out-of-state students and does not apply to required fees. The calculation of these credit hours taken at the University or transferred from a constituent institution of the University of North Carolina shall exclude hours earned through the College Board’s Advanced Placement or CLEP examinations, through institutional advanced placement or course validation, through summer term or extension programs, or excess hours taken during 8 semesters for a four year or excess hours taken during 10 semesters for a five year program.

AUDIT OF COURSES

Course auditing is available to any student upon payment of all applicable fees. Full-time students may audit courses without additional charges. Students auditing courses are not required to participate in class discussion, prepare assignments, or take examinations. COURSE AUDITING IS WITHOUT CREDIT.

REGISTRATION FOR THESIS ONLY WITH ZERO CREDIT

Students who have completed all of their course work and have already registered for the total number of credit hours provided for the thesis in a previous semester are required to register for “thesis only if they need to be at the University to complete their thesis or to engage in a research project.

Tuition charge for the 1999-2000 year for an in-state graduate student registered for thesis only is $168.00. The charge for an out-of-state graduate student is $1,077.00.

Students are not permitted to use the facilities of the University without being officially registered.

Refunds and Repayments for Withdrawals

Refunds and repayments for Federal Title IV aid recipients must be determined in accordance with the Higher Education Act of 1965 and its amendments, specifically the Amendments of 1992 and any related regulations. Refund means the amount of money paid to the University for the applicable term charges that will be returned either to the Federal Title IV program(s) or to the student who paid the applicable institutional costs because of official withdrawals.

Refunds for Federal Title IV aid recipients who are not first time students at the University will be calculated based upon the following policy:

Withdrawal during the first week           90% of charges refunded (1 0% charge)

Withdrawal during the second week      90% of charges refunded (10% charge)

Withdrawal during the third week          50% of charges refunded (50% charge)

Withdrawal during the fourth week        50% of charges refunded (50% charge)

Withdrawal during the fifth week           25% of charges refunded (75% charge)

Withdrawal during the sixth week          25% of charges refunded (75% charge)

Withdrawal during the seventh week     25% of charges refunded (75% charge)

Withdrawal during the eighth week        25% of charges refunded (75% charge)

No refund of any charges after the eighth week

Financial aid recipients, except a first-time student, who officially withdraw from the University will have the refund policy applied as stated above. Any financial aid recipient who officially withdraws from the University after the eighth week (continuing students) or ninth week (first time borrower) is responsible for all charges incurred.

A first-time student is one who has not previously attended at least one class at the University, or has received a 100 percent refund for previous attendance. A first-time student who withdraws from the University before 60% of the enrollment period has elapsed, must have charges calculated based on a statutory Pro Rata refund. A Pro Rata refund determines the portion that remains of the enrollment period and the institutional costs that may be excluded, if any.

The following formula will be used to determine the pro rated charges for a first-time student:

Weeks Remaining
Total Weeks in Semester

Refunds for first-time Federal Title IV aid recipients at the University will be calculated based upon the following policy:

Withdrawal during the first week           90% of charges refunded (10% charge)

Withdrawal during the second week      80% of charges refunded (20% charge)

Withdrawal during the third week          80% of charges refunded (20% charge)

Withdrawal during the fourth week        70% of charges refunded (30% charge)

Withdrawal during the fifth week           60% of charges refunded (40% charge)

Withdrawal during the sixth week          60% of charges refunded (40% charge)

Withdrawal during the seventh week     50% of charges refunded (50% charge)

Withdrawal during the eighth week        50% of charges refunded (50% charge)

Withdrawal during the ninth week          40% of charges refunded (60% charge)

No refund of any charges after the ninth week

Funds will be refunded, to the applicable programs, in the following order:

            1.         Unsubsidized Federal Direct Loan

            2.         Subsidized Federal Direct Loan

            3.         Federal Direct PLUS Loan

            4.         Federal Perkins Loan

            5.         Federal Pell Grant

            6.         Federal Supplemental Educational Opportunity Grant

            7.         Other Title IV Aid Programs

            8.         Other Federal, State, Private or Institutional Aid

            9.         Student

Refunds for students who do not receive Federal Title IV assistance at the University will be calculated based upon the following policy:

Withdrawal during the first week           90% of charges refunded (10% charge)

Withdrawal during the second week      90% of charges refunded (10% charge)

Withdrawal during the third week          50% of charges refunded (50% charge)

Withdrawal during the fourth week        50% of charges refunded (50% charge)

Withdrawal during the fifth week           25% of charges refunded (75% charge)

No refund of any charges after the fifth week

Room and board refunds are prorated for the remaining days in the semester based on the Monday following withdrawal.

Repayment of Financial Aid Disbursed as a Cash Payment to Students

If a student officially withdraws from the University after receiving financial aid funds, the student may owe a specified percentage of the aid back to the Title IV Programs if funds were received to help meet off-campus living expenses (rent, transportation, etc.). A repayment may be required since the funds were designated to help meet living expenses for an entire term.

Students who receive Federal Title IV financial aid and withdraw from the University will have their repayment calculation based upon the policy that provides the largest return of federal dollars to the appropriate federal programs (Federal, or pro-rata - if applicable).

Funds must be repaid to the applicable programs in the following order:

            1.         Federal Perkins Loan

            2.         Federal Pell Grant

            3.         Federal Supplemental Educational Opportunity Grant

            4.         Other Title IV Aid Programs

            5.         Other Federal, State, Private or Institutional Aid

            If Withdrawal is Within the Following Weeks of Classes:

1 Week            90%     4 Weeks          50%     7 Weeks          25%                

2 Weeks          90%     5 Weeks          25%     8 Weeks          25%    

3 Weeks          50%     6 Weeks          25%     9 Weeks          No Refund

Room and board refunds are prorated for the remaining days in the semester based on the Monday following withdrawal.

WITHDRAWAL FROM COURSES

In order to receive financial credit for withdrawal from courses, a student must withdraw from course(s) within the official “add” period.

THE UNIVERSITY RESERVES THE RIGHT TO INCREASE OR DECREASE ALL FEES AND CHARGES, AS WELL AS ADD OR DELETE ITEMS OF EXPENSE WITH OUT ADVANCE NOTICE AS CIRCUMSTANCES IN THE JUDGMENT OF THE ADMINISTRATION MAY REQUIRE.

SUMMER SCHOOL CHARGES PER CREDIT HOUR
IN-STATE UNDERGRADUATE

OUT-OF-STATE UNDERGRADUATE

IN-STATE GRADUATE

OUT-OF-STATE GRADUATE

Boarding and Lodging - (Double Occupancy)   $546.00

DETAILS OF FEES, DEPOSITS AND CHARGES

*GRADUATE STUDENTS SHOULD ADD $10.00 TO THESE TOTALS.

STUDENT FINANCIAL AID

Through the Student Financial Aid Program, the University makes every effort to assure that no qualified student will be denied the opportunity to attend because of a lack of funds. Students who demonstrate financial need and have the potential for success in the University may obtain assistance to meet their expenses depending upon available funds. Financial aid is awarded without regard to a student’s race, religion, color, national origin, gender, or disability. The University provides financial aid for students from four basic sources: grants, scholarships, loans, and employment.

The University student aid funds are administered in conjunction with a nationally established policy and philosophy of financial aid for education. The basis of this philosophy is the belief that parents are the primary and responsible resource for helping to meet educational costs, and student financial aid is available for filling the gap between the student’s resources and expenses.

The amount of the contribution expected from parents is related to consideration of a family’s financial strength, net income, number of dependents, number in college and financial data. Procedures established by a central needs analysis system and approved by the federal government are used in making this evaluation.

The University utilizes the “packaging concept” of financial aid. Students with great need may expect assistance through a variety of sources, which may include loans, employment, scholarship and/or grants.

Typical Sources of Financial Aid

Federal Pell Grant

Federal Supplemental Educational Opportunity Grant (SEOG)

Federal Work-Study Programs

State Need-Based Grant

Federal Perkins Loan

Federal Direct Student Loan

Federal Direct Parent Loans to Undergraduate Students (PLUS)

Detailed information pertaining to federal and state programs may be found in the Student Financial Aid Handbook.

The University offers several types of Departmental and Institutional Scholarships. The majority of these scholarships are administered within the academic athletic departments. Students interested in these scholarships should contact the academic departments or coach.

A student seeking consideration for financial assistance must complete the following steps:

                        1.         Submit a Free Application for Federal Student Aid to the Federal processor.

                        2.         Submit copies of income information or other documents, if selected for verification, to the Student Financial Aid Office.

A student who completes the Free Application for Federal Student Aid will be considered for all financial assistance at the University for which he/she is eligible.

The priority deadline to have a completed application on file in the Student Financial Aid Office in order to receive consideration for assistance for any award year is March 15. Students must re-apply each year; financial aid is not an automatic process. A separate application must be completed for summer sessions.

Entering Students. A student entering the University as a freshman, transfer, graduate, or former student should apply for financial aid immediately after January 1 of any academic year. A financial aid award will not be made until a student is admitted to the University. Therefore, it is important that the admission procedure be completed as soon as possible. Any student who is admitted to the University as a “Special Student or Non-Degree Intent” student is not eligible to receive financial assistance. The student must petition the Director of Admissions to have his/her status reviewed and changed, if applicable.

Graduate Students. A graduate student who applies for financial aid may be considered for loan assistance and campus employment. Information about graduate assistantships may be obtained from the Graduate School Office. To be considered for financial assistance, a graduate student must be admitted as a degree seeking student and maintain a 3.0 or better cumulative grade point average to remain eligible for loans and work study.

All applicants must re-apply for financial assistance each academic year and separately for summer sessions.

Information about Other Financial Aid Programs

A student is encouraged to apply for sources external to the University. An award from external sources must be reported to the Student Financial Aid Office so that it may be included as a part of the student’s total aid. A student may be eligible for assistance from the following internal and external programs:

            1.         North Carolina Student Incentive Grants. Grant funds are available to North Carolina residents who are full-time undergraduate students and who have demonstrated financial need. The NCSIG program is administered by College Foundation Inc. Students must complete the Free Application for Federal Student Aid. The deadline is March 15.

            2.         Vocational Rehabilitation. Grants may be provided to needy students who are physically disabled. A North Carolina student should contact the Vocational Rehabilitation Office nearest the student’s home or the North Carolina Division of Vocational Rehabilitation Services in Raleigh, NC.

            3.         North Carolina Prospective Teachers’ Scholarship-Loan. The Department of Public Instruction in Raleigh administers a program of assistance to North Carolina students who plan a teaching career in the public schools of North Carolina. Applications may be obtained in December from high school counselors, North Carolina Agricultural and Technical State University School of Education or the Student Financial Aid Office.

            4.         North Carolina Veterans’ Scholarship. A full scholarship for four academic years at a state-supported institution may be awarded to children of deceased or disabled veterans or of veterans who were listed as POW/MIA. Interested students should contact the North Carolina Division of Veterans Affairs in Raleigh, NC.

            5.         Rehabilitation Assistance for Visually Handicapped. Grants may be provided to full-time North Carolina residents who are visually impaired. Students must attend a North Carolina post-secondary institution. The amount of assistance is based on need. Interested students should contact the Chief of Rehabilitation Services, Division of Services for the Blind in Raleigh, NC.

            6.         Nurse Scholars Program (NSP). The Nurse Scholars Program is a competitive, merit-based scholarship/loan program available to students entering the nursing profession. Applications can be obtained from the Student Financial Aid Office, North Carolina Agricultural and Technical State University School of Nursing and the North CarolinA State Education Assistance Authority.

            7.         ROTC Scholarships. AFROTC/AROTC scholarships for four (4), three-and-a-half
(3 1/2), three (3), two-and-a-half (2 1/2), and two (2) years may be available, based on Air Force/Army Officer accession needs, to men and women in selected engineering fields, selected scientific fields, selected non-technical academic majors, Navigator/Missile Launch Officer (for last 3H, 3, 2 1/2, or 2 years of a Bachelors Degree), pre-health professions (only for last 2 or 3 years of a Bachelors Degree), pre-medicine (Physician/Osteopath only), and nursing (only for last 2 years of a Bachelors Degree in Nursing).

            8.         Minority Presence Grant Program – General Program. The University will continue to fund the Minority Presence Grant Program – General Program, Part I and Part II. The University will allocate this money to historically white and historically black institutions to aid them in recruiting financially needy North Carolina students who would be minority presence students at the respective institutions by enabling the institutions to offer relatively more aid for minority presence students in the form of grants rather than loans. General Program Part I includes funds for minority presence grants for students attending the North Carolina Central University School of Law. General Program Part II consists of grant funds for Native Americans, Hispanics, and Asians.

            9.         The Quiester Craig Scholarship Fund. An anonymous benefactor endowed this fund to provide academic scholarships for students majoring in Accounting. Named in honor of the School Dean, Dr. Quiester Craig, the recipients are determined by the Dean of the School of Business and Economics in consultation with the Chairman of the Accounting Department.

            10.       The Nationwide Insurance Scholarship. Established for academically qualified students in the School of Business and Economics with preference given to students with a demonstrated interest in insurance. Recipients must show evidence of leadership in a campus/community role.

11.       The James A. Ruffin Memorial Award. Established by his sister, Pauline R. Thornton, and identified with The Queens (Long Island) Alumni Association, Inc. of New York, this annual award of $500 is restricted for a student from Eastern North Carolina. The award is based on need, academic average, and other eligibility criteria for a student majoring in Accounting or Business Administration.

12.       Special Engineering Grants and Scholarships. Students admitted as Engineering Majors are reviewed as part of the admissions process for eligibility for several scholarship programs. Criteria include a high school record of distinction. These programs are supported by the National Action Council for Minorities in Engineering, Inc. (NACME), R.J. Reynolds Company, and others. In addition, a variety of Corporations supports scholarship and Co-op programs, internships, and summer employment opportunities for engineering students who have attained outstanding scholastic records during their freshman or sophomore years and who have met other program-specific criteria.

13.       Incentive Scholarship Program for Native Americans. Scholarship awards are offered to new and transfer degree seeking, Native American students. Native American status will be determined by criteria established by the State of North Carolina. The student must be a North Carolina resident and have financial need as determined by the Student Financial Aid Office. Certain qualifications must be met to determine eligibility. New freshmen must be ranked in the top one-half of the graduation class. Transfer students must have graduated from a community college in North Carolina. Students must enroll for a minimum of 15 credit hours per semester and apply for financial aid using the Free Application for Federal Student Aid. Students must perform a certain number of public service hours based on the amount of the scholarship. The maximum award is $3,000 per academic year and may be renewed, provided the student remains in good academic standing and performs the required number of public service hours.

14.       The North Carolina Teaching Fellows Scholarship Program. Applicants are chosen on the basis of high school grades, class standing, SAT scores, writing samples, community service, extracurricular activities, and references from teachers and members of the community. Recipients must be accepted for admission to the University. Applicants are screened by two committees, one from the applicant’s local school district and the other from the educational region in which the applicant lives. Candidates recommended by the selection committees are interviewed by the Regional Screening Committees. Recipients of Teaching Fellows Awards are named in April of each year. Financial need is not a selection criterion. The maximum award is $5,000 per year and is renewable for a total of four years of college. Applications are available from the North Carolina Teaching Fellows Program and high school counselors’ offices.

15.       Ronald McNair Scholarships. Ronald McNair Scholarships are offered to economically or financially disadvantaged students entering the fields of physics or engineering. High school students are invited to apply for these scholarships as incoming freshmen with a deadline of April 1. Minimum requirements for incoming freshmen will include the following:

            A.        1. High school grade point average (GPA) of 2.5 on a 4.0 scale;

                        2. Two letters of recommendation, one of which must be from a mathematics or

            B.         science teacher; scholarships may be renewed each year if the following

            C.        requirements are met

                                    1. A scholar must carry a minimum load of 12 credits per semester.

                                    2. A scholar must maintain a 2.5 overall GPA.

                                    Scholars may also be selected from majors enrolled in Physics or Engineering at North Carolina Agriculture and Technical State University. Minimum requirements for enrolled majors for selection as McNair Scholars will be:

                                    a.         A minimum load of 12 credits per semester.

                                    b.         A minimum GPA of 2.5.

                                    c.         Two letters of recommendation from North Carolina Agricultural and Technical State University faculty.

                        The selection of scholars will be handled by the College of Arts and Sciences for physics scholarships and by the School of Engineering for engineering scholarships.

16.       North Carolina Student Loan Program for Health, Science, and Mathematics. Legal residents of North Carolina accepted as full-time students in accredited baccalaureate or master’s programs leading to a degree are eligible for this program. Studies must be in Health (Allied Health, Health Sciences, Clinical Psychology, Medical Social Work), Mathematics (General, Pure and Applied Mathematics, Statistics, Actuarial Science), and Science (Agricultural Sciences, Renewable Natural Resources, Computer and Information Sciences, Engineering and Engineering Related Technologies, Life Sciences, Physical Sciences, Food Sciences and Human Nutrition, Dietetics/ Human Nutritional Services). Recipients are selected according to interest, academic capabilities, motivation and financial need. Maximum loans range from $2,500 to $6,000 a year depending on the degree level. Loans are renewable annually on satisfactory academic progress. Students should request information and applications between December 1 and April 1 from the North Carolina Student Loan Program for Health, Science, and Mathematics in Raleigh, NC.

17. Sigmund Sternberger Scholarships. Sigmund Sternberger Scholarships are available to assist Guilford County students in attending the University. These awards are made to students who have the character, integrity, ability and desire to make a contribution to the community, but who are prevented from developing their full potential because, due to no fault of their own, they lack economic resources with which to develop their skills to do so.

18. James G. McClure Educational and Development Fund Scholarships. The James G. McClure Educational Fund awards two or three scholarships to entering students who are residents of one of twenty-two counties in North Carolina mountain areas. Applicants are recommended to the Scholarship Committee based on their high school records for both scholarship and leadership, evidence of Christian character, financial need, intellectual promise and demonstrated ambition.

19. The C.M. and M.D. Suther Scholarship Program. This award is available to a full-time North Carolina resident undergraduate who has a financial need. The student must be enrolled. The scholarship can be made either to a freshman who graduated in the top 25% of his/her high school graduating class or to an upper-class student with an academic average of at least a 3.0. Only one award is made each year and is nonrenewable. The recipient is chosen by the Director of Student Financial Aid.

20.       Dr. A. P. and Frances Dickson Scholarships. The A. P. Dickson Scholarship is awarded annually to a full-time undergraduate student who currently resides in Hoke County, North Carolina. Recipients are chosen by the Director of Student Financial Aid on the basis of academic standing and financial need. Awards are nonrenewable and vary in amount according to income available from the Trust.

21.       James Lee Love Scholarship. A Love Scholarship is awarded annually to a full-time North Carolina resident undergraduate student. The recipient is selected by the Director of Student Financial Aid on the basis of academic standing and financial need. Awards are nonrenewable and vary in amount according to income available from the Trust.

22.       Donald E. Robinson Memorial Scholarship. Scholarships are available for high ability graduates with financial need from Cummings High School in Burlington, North Carolina. These awards are renewable in successive years.

23.       North Carolina Agricultural and Technical State National Alumni Scholarship. The North Carolina Agricultural and Technical State University National Alumni Scholarship is a four year scholarship for ten entering freshmen. Applicants are selected based upon nominations from the local alumni chapters. The alumni chapters distribute the applications and other criteria to the area high schools. To be considered for the scholarship, the applicant must have a 3.0 cumulative grade point average and a minimum SAT score of 1,000. The filing deadline for the scholarship application is December 1. In-state students who are selected will receive a maximum amount of $5,000 for tuition, fees, room and board. Out of state students who are selected will receive a maximum amount of $8,000 for tuition, fees, room and board. The recipient must maintain at least a 3.0 cumulative grade point average each semester for continued eligibility. Interested students should contact the Office of Alumni Affairs or one of the North Carolina local A&T State University Alumni Chapters.

24.       Chancellor’s Incentive Scholarship. The Chancellor’s Incentive Scholarship is intended to give needed aid to well-prepared students who want to attend North Carolina Agricultural and Technical State University. The Chancellor’s Incentive Scholarship will be used after all other need-based aid for which the student is also eligible has been included in the student’s financial aid package. The total scholarship award under the program shall carry a maximum value equal to the cost of tuition, fees, room and board and books. The Chancellor’s Incentive Scholarship will not exceed $3,000.

            1. Entering freshmen must:

                        a.         be a graduate of a high school in North Carolina (students from all counties are eligible for this scholarship program);

                        b.         rank in the top half of their class upon high school graduation, and meet all other university admissions requirements;

                        c.             apply for need-based student financial aid; the total scholarship award under the program shall carry a maximum value equal to the cost of tuition, fees, room, board and books; Incentive Scholarship funds will be used after all other need-based funds for which the student is also eligible have been included in the student’s financial aid package;

                                d.             agree to perform public service hours, at the University or in the community based on the following appropriated special incentive scholarship award (excluding need base funds):

                        e.         must carry and complete at least 15 semester hours each semester; and

                        f.          earn a grade point average (gpa) in course-work taken at the university according to the following schedule:

                                    •           earn a 2.6 or higher cumulative gpa by the end of the freshman year;

                                    •           earn a 2.8 or higher cumulative gpa by the end of the sophomore year;

                                    •           earn a 3.0 or higher cumulative gpa by the end of the junior year;

                                    •           earn a 3.0 or higher cumulative gpa by the end of the senior year.

                                    A student who enters the program from a certificate program from the community college must reflect in personal and scholastic behavior high moral and ethical standards and meet the criteria stated above.

            2.         To be eligible for a Chancellor’s Incentive Scholarship, a transfer student must meet the following requirements:

                        a.         be a resident of North Carolina and possess the Associate of Arts (AA), the Associate of Science (AS), the Associate of Fine Arts (AFA), or a certificate or degree in a program that articulates directly with an academic degree program offered by Fayetteville State University, North Carolina Agricultural and Technical State University, North Carolina Central University, Pembroke State University, Winston-Salem State University, or from a North Carolina community college and meet all University admission requirements; must have an articulation agreement.

                        b.         have a cumulative GPA of at least 2.50 if the student enters with an associate degree, or a 2.00 if the student enters after completion of a certificate program;

                        c.         meet all other criteria stated above for a freshman.

25.       Nurse Education Loan Program (NESLP). The Nurse Education Loan Program is a scholarship loan based on the student’s financial need and the cost of attendance at the University. Awards are made on the basis of financial need and the promise to serve as a full-time nurse in North Carolina after completing the nurse education program. NESLP awards are available subject to continued legislative appropriation and allocation of funds. Applications can be obtained from the Student Financial Aid Office or North Carolina Agricultural and Technical State University School of Nursing.

SATISFACTORY ACADEMIC PROGRESS

The Higher Education Act requires that in order to receive any Title IV Aid (Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Work-Study (FWS), Federal Perkins Loan, Federal Direct Loan, Federal Direct Parent Loan for Undergraduate Students (PLUS) and State Student Incentive Grant), a student must maintain satisfactory academic progress towards a degree. The satisfactory academic progress applies to all terms whether or not financial aid was received.

Undergraduate Eligibility*

 To be considered maintaining satisfactory academic progress, an undergraduate student must meet the following minimum requirements:

*This standard is consistent with the University’s academic standards required for graduation.

Satisfactory progress will be evaluated for all students (full or part-time) at the end of each academic year (end of spring semester). Students who enroll at the mid-point (January) of an academic year or attend one semester only will be evaluated at the end of the semester. Thereafter, these students will be evaluated at the end of the academic year. Students receiving the North Carolina Incentive Grant will be evaluated at the end of the academic year.

Suspension for the Spring semester will be based on the list developed by the Registrar’s Office.

Failure to earn the required grade point average and cumulative hours will place the student on financial aid suspension. Students who are suspended from financial aid must remove their academic deficiencies or have an appeal granted before reinstatement of aid. All students are encouraged to attend summer school to remove their deficiencies or make additional progress toward earning the degree. A student who does not enroll for a semester and re-enrolls will be evaluated at the time of re-admission.

Students who enroll for one semester must earn the required grade point average and cumulative hours for one semester of attendance. Any student who fail to meet the semester requirement will be placed on probation and encouraged to attend summer school to get back on track. Students who are placed on probation will have an action plan developed. Any student who fails to meet the requirement of the action plan will be suspended the following semester.

At the completion of summer school, students must request a review of their academic standing. This is not an automatic process. If the deficiencies are removed after summer school attendance, the student will be reviewed again at the end of the spring semester.

A part-time undergraduate student is enrolled for less than twelve(12) semester hours. A part-time graduate student is enrolled for less than nine (9) semester hours. Part-time students must meet the same grade point average requirement for eligibility as full-time students and must earn 80% of the total credits for which they enroll. Students who attend with mix enrollment (e.g. full-time-first -semester and part-time-second semester) must earn 80% of the hours attempted.

Failure to meet the minimum standards outlined will result in immediate financial aid suspension.

A student who has not received financial assistance in previous award years and subsequently applies for financial aid will be evaluated based on the policy listed above.

The Student Financial Aid Office allows full-time undergraduate students 11 semesters; not including summer school; for completion of a 124 semester hours degree which enables students to take up to 152 hours. Less than full-time students will be extended additional semesters on a pro-rata basis not to exceed the equivalent of 11 semesters of full-time enrollment. Once a student has completed the 11 semesters of enrollment, the student is no longer eligible for financial aid regardless of whether aid was received. University guidelines require a student to carry 12 quality credit hours per semester to be considered full-time; therefore, satisfactory academic progress is based on the assumption that a full-time student must accumulate the minimum of 24 quality hours per academic year or 80 percent of 30 semester hours per year. Determination of academic load is made at the end of the add/drop period each semester. Withdrawing from class(s) after the add/drop period may affect the student’s ability to earn the required hours.

All attempted hours are counted in determining the 152 hours limit, including transfer hours, whether or not financial aid was received or the course work was successfully completed. A student will be considered to have reached the maximum number of hours after the semester in which the 152 attempted hours is reached or exceeded. If approved by the Dean to continue enrollment beyond the 152 hours, the student may request a financial aid appeal. If approved for aid, the student cannot exceed 186 hours (150% of the published length of a 124 hours academic program).

Transfer students will be evaluated based on the above policy. Transfer credits include hours earned at institutions other than North Carolina Agricultural and Technical State University and will be used to determine the student’s classification and required grade point average. Transfer hours will be included in “total hours attempted” in determining the 152 hours requirement and to determine the cumulative grade point average required. Transfer students are required to earn the required number of hours depending upon enrollment status (full or part-time). To determine the number of semesters in attendance, accepted transfer hours are divided by 12 and will be added to full-time semesters at NC A&T State University. If the remainder is 1-5 hours, it is not counted; if the remainder is 6-11 hours, it is counted as 1/2 of a semester.

Second Degree Students who have already earned a bachelor’s degree and are pursuing another undergraduate degree must present a letter from the Academic Advisor, Dean or Department Chair indicating that the student is working on a second degree. The letter must include the student’s name, social security number, the total number of hours to complete the second degree, the total number of hours used from the first degree, the list of courses required and the anticipated date of completion for the second degree. Second degree students cannot exceed the aggregate loan limit for an undergraduate student.

Withdrawals (W grades) which are recorded on the student’s transcript will be included as credits attempted and will have an adverse effect on the student’s ability to maintain satisfactory academic progress. Students who officially withdraw from the University must make up the deficit hours and are encouraged to attend summer school to remove the deficient hours.

The successful completion of a course is defined as receiving one of the following grades: A, B, C or D. Courses with grades of F, I and W will not qualify in meeting the minimum standard.

An Incomplete (I) grade indicates that a student has not finished all course-work required for a grade and is included in the cumulative credits attempted. An incomplete will not count as hours passed until a final grade is posted in the Registrar’s Office.

Repeated courses will be counted as hours completed only once, provided the student meets all other criteria for satisfactory academic progress.

Change of Major - A student may change from one degree to another during attendance at the University. Students who change from one major to another are still expected to maintain satisfactory academic progress and complete the course work within the time frame or hours limitation stated unless an appeal is approved.

Audited courses do no count as either attempted or earned hours.

Financial aid students whose cumulative grade point average falls below a 2.0 after the fall semester will receive a warning letter from the Student Financial Aid Office.

The number of credit hours in which the student is enrolled on the day following the published last day to add/drop a class will be used as official enrollment for financial assistance purposes; full-time status is 12 or more hours. If a student withdraws from classes after the date cited above and reduces his/her enrollment below the awarded status, (the number of hours recorded as of the add/drop date) the student will not meet the minimum number of hours to be earned in one academic year.

NOTE: Hours earned by Advanced Placement, International Baccalaureate or College Level Examination Program (CLEP) are considered towards meeting the semester hours requirement only for a student’s first academic year.

Re-admitted students will be reviewed on their previous academic records in order to determine eligibility for assistance, whether or not financial aid was received.

Suspended students who are allowed to return to the University must attend one semester and earn a minimum of 12 credit hours and a 2.0 semester grade point average before consideration to re-instate financial aid eligibility is reviewed. After attending one semester, the student may appeal for financial aid reinstatement. If the appeal is granted, the student must meet the specified eligibility requirements for continued receipt of financial aid.

Removal from financial aid does not prevent students from attending the University, if they are otherwise eligible to continue their enrollment. Students who enroll at the University without benefit of financial aid may request a review of their academic records after any term in which they are enrolled without the receipt of financial aid to determine whether satisfactory academic progress has been met. If the standards are met, eligibility is regained for subsequent terms of enrollment in the academic year.

It is the student’s responsibility to be aware of his or her academic standing each semester. Although the Student Financial Aid Office will make every effort to promptly notify students of the cancellation of their awards, students are responsible for obtaining their grades and determining if they meet the criteria for continuation of their awards.

 RE-ESTABLISHING SATISFACTORY ACADEMIC PROGRESS

Any student whose financial aid has been terminated may reestablish satisfactory progress by any of the following methods:

                        •           taking courses during the summer session(s)

                        •           repeating failed courses

                        •           removing incomplete grades

Cumulative grade point average can only be increased by attendance at North Carolina Agricultural and Technical State University. Deficient hours may be made up by successfully completing course work at NC A&T State University or at another institution. Before enrolling at another institution, the student must complete the appropriate forms.

Summer School

Satisfactory Academic Progress for Summer School will be based on the student’s current eligibility status. Students who are suspended from financial aid are encouraged to attend summer school to remove their academic deficiencies. Financial aid for summer school is not available to students not maintaining satisfactory academic progress. Students attending summer school to remove deficiencies must contact the Student Financial Aid Office for evaluation of their progress after summer school grades are posted. Evaluation is not an automatic process; however, removal of deficiencies automatically makes the student eligible for financial aid.

A student who is not suspended prior to a summer session will not be suspended because of performance in that summer session. Students will not be suspended at the end of a summer session nor at the end of their first regular semester. All students will be given the opportunity to attend summer school to improve their gpa. After which, students who enroll at the mid-point will be evaluated on an annual basis. Summer session enrollment at North Carolina Agricultural and Technical State University will not be counted as a semester despite the number of hours enrolled.

APPEAL PROCESS

Students denied federal and/or state financial aid for failure to meet the satisfactory academic progress standards are advised of their right to appeal the decision. A student may request reinstatement of his or her financial aid based on extenuating circumstances by writing a letter of appeal to the Director of Student Financial Aid. Waivers for satisfactory academic progress will be considered if the student has suffered undue hardship, such as death of an immediate family member, injury or illness of the student, change of major, or other special circumstances that may have prevented the student from performing his/her academic best. Students should submit documentation to support the request for a waiver.

All appeals should be addressed to the Director of Student Financial Aid and on file in the Student Financial Aid Office no later than (3) days before the census date for the semester. All appeals will be reviewed on a case-by-case basis.

If an appeal is approved, the student must:

Sign a Satisfactory Academic Progress Action Plan with the Student Financial Aid Office, which indicates the stipulation of the appeal. Students must schedule an appointment with their Academic Advisors or Academic Deans to develop an academic plan of action.

Students will be notified, in writing, of the Financial Aid Administrator’s decision within three weeks of the request. Normally, only one appeal is granted to a student; however, in extreme cases, a second appeal may be granted. Two appeals will be the maximum granted.

Students who disagree with the Financial Aid Administrator’s decision may request an appeal before the Student Financial Aid Committee.

Unsatisfactory Progress Notification

Students who do not meet the requirements of the satisfactory academic progress policy will be notified by mail of their suspension from financial aid at the end of the academic year. The letter will be mailed to the student’s permanent home address.

Students who are granted an appeal and do not meet the requirements will be notified at the end of the semester in which the appeal was approved. 

Back