Verification

What is verification?
Verification is a process in which information submitted on the Free Application for Federal Student Aid (FAFSA) is reviewed by the Office of Student Financial Aid to check the accuracy and completeness of the data supplied by the student and/or parent(s).   Federal guidelines require that verification be performed on applicants selected by the Central Processing System (CPS) or by the school. At NC A&T State University, federal verification is performed on all applicants selected by the CPS and any application that the university selects.  If selected for verification, the student should immediately submit all requested documentation to the Office of Student Financial Aid for review. Failure to provide required documentation by stated deadlines may negatively impact the financial aid award package.

How will I know if I am selected for verification?
If selected for verification, there will be an asterisk* next to your Expected Family Contribution (EFC) figure on your Student Aid Report (SAR).  Students selected for verification will also receive a hard copy Missing Information Letter from the Office of Student Financial Aid identifying the information needed to complete verification.  You will also receive an email notification from the Office of Student Financial Aid alerting you to check the “Financial Aid Requirements” section of NCAT Aggie Access Online to determine what documentation will be required before a financial aid award is made. Students may also be selected by the Office of Student Financial Aid.     

Where do I send my documents?
Students should pay close attention to  where to send their documents.  North Carolina A&T State University has partnered with CFI School Services College Foundation Incorporated (CFI) School Servicing Center  to complete the verification for some of our verification files.  Students should receive an email or letter from CFI School Servicing Center,verification@SSCwp.org or echosign.com with the request for information.  Student should respond to the request as quickly as possible.  Some students will receive a request from the Office of Student Financial Aid.  The requested documents should be forwarded to the Office of Student Financial Aid.  Failure to submit the requested documents will result in a delay of your financial aid.  Questions regarding the verification process for the students with the School Servicing Center should visit www.sscwp.org or call 1-855-328-4400 all other questions should be directed to the Office of Student Financial Aid at 336-334-7973. 

If I am selected for verification, what do I need to do?
If your Free Application for Federal Student Aid (FAFSA) is selected, participation in the verification process is mandatory and must occur before most federal and state aid is disbursed.  Students must submit the required documentation.  Documents are generally viewed within 24 – 72 hours of receipt.  Please note that during the process of verification, new or additional information may be required in order to clarify inconsistencies. The Office of Student Financial Aid will contact you via email if additional clarification or documentation is needed.  The Financial Aid Requirements section of Aggie Access Online may be updated accordingly. It is important to respond to any information requests immediately.

Verification will be completed when all required information is received by the Student Financial Aid Office.  Financial aid will not be awarded until all submitted documentation has been verified by the Student Financial Aid Office, and the U.S. Department of Education has received and process any changes to the latest FAFSA data.  If the Office of Student Financial Aid makes corrections to the your FAFSA, the student will be notified by the respective staff via email, letter and/or ROAMESG.

What documents are required to complete the verification process?
The IRS tax transcript is required for anyone who filed a tax return but did not complete the IRS Data Retrieval. 

  • A verification worksheet
  • W-2s showing wages (parent  and student if the student is dependent)
  • Other documentation as needed
  • Statement of child support paid

Students and parents should ensure that all documents are signed and the student’s Banner ID is noted on all pages.

What is the IRS Data Retrieval Tool (IRS DRT) and why should I use it?
Per regulations, the Office of Student Financial Aid Office cannot accept copies of tax returns for verification purposes, except in rare, special circumstances. Therefore, if tax and income data are requested, students should either update the FAFSA application by using the IRS Data Retrieval Tool within the online FAFSA website or provide an official IRS Tax Return Transcript.  IRS Data Retrieval is an option within the online Free Application for Federal Student Aid (FAFSA). This function may be used to import processed income tax information already within the Internal Revenue Service (IRS) database directly into the FAFSA.  Students and parents may elect to use IRS Data Retrieval when initially filing a FAFSA. They also may file the FAFSA with estimated data, later utilizing IRS Data Retrieval to update the FAFSA after their Federal tax returns have been processed. 

Click here for an online tutorial about how to use the IRS Data Retrieval Tool within the FAFSA.

A free IRS Tax Return Transcript may be obtained directly from the IRS by online request, by calling 1-800-908-9946, or by completing and mailing Form 4506-T, Request for Transcript of Tax Return, selecting the “Return Transcript” option. Further information about IRS tax return transcripts can be found at www.IRS.gov.When is the IRS Data Retrieval Tool (IRS DRT) available for use?

The IRS DRT is only available once a Federal income tax return has been filed and processed by the IRS. In general, income and tax information will be available for import by the IRS Data Retrieval tool within 3-4 weeks if a Federal return is filed electronically. Federal income tax returns submitted by regular mail may need to wait 8-11 weeks for tax information to be available via the IRS DRT.  Filers who owe taxes may experience longer wait times before they may access the IRS DRT in the FAFSA, particularly during peak tax filing season.

When do I need to submit the verification documents?
The Office of Student Financial Aid will not disburse Federal Title IV or need-based institutional aid until the verification process has been completed. Thus, it is very important for students to submit required documentation as soon as possible.

What is the deadline to submit document?
Failure to meet the verification deadlines may result in aid not being offered.  Students may be awarded an estimated aid package during registration if the student is in correction status.  Students selected for verification and awarded an estimated financial aid package must submit all documentation to the Office of Student Financial Aid by the deadlines indicated.  To meet the August 1 Bill due date, documentation must be received by July 1.  Students who submit documentation after the July 1 deadline may not have their Financial Aid applied to the University Bill by the established bill due date.  Students who do not submit the required documentation by the final deadline at the end of the semester will have all of their financial aid cancelled.  Student who submit documentation after cancellation will have their financial aid award packages reinstated if funds are available.

Students should not submit documentation unless they receive specific requests from the Student Financial Aid Office or through the Aggie Access Online.

Will my financial aid change due to verification?
During the verification process, information is compared to the original data on the .FAFSA and corrections may be made. Once the corrections are made in the system, the corrected data is submitted electronically to the Central Processor.  Processing may take 3 – 5 business day, after which a corrected FAFSA is received. These corrections may lower or raise the Expected Family Contribution (EFC) figure. Financial need is determined by the EFC, therefore a change to the EFC could impact aid eligibility. If the verification process is completed after a student is initially awarded financial aid, changes to the original aid package may occur. The Office of Student Financial Aid will notify you of any changes to aid via your Aggie email account and the Aggie Access Online. In some cases, when financial aid has already been disbursed and the EFC increases after a late verification process, certain forms of aid may have to be returned to the Department of Education. 

What happens if an amended tax returns needs to be filed? If an amended tax return is filed, the following documents are needed.

  • A signed copy of the original tax return that was submitted to the IRS
  • A Tax Return Transcript from IRS
  • A signed copy of the IRS Form 1040X that was submitted to IRS.

My parents do not claim me on their taxes; why am I still considered a dependent?
For federal and state financial aid purposes, a student is only considered independent if one or more of the following are true:

  • you are 24 years old;
  • you are enrolled in a graduate degree program;
  • you are married;
  • you have children or other dependents who receive more than half of their support from you;
  • both of your parents are deceased;
  • you are (or were until age 18) a ward/dependent of the court;
  • or you are a veteran of the U.S. Armed Forces.

If none of these statements applies, you must provide parent information on your FAFSA and other financial aid documents. Extenuating circumstances may be reviewed by the financial aid office on a case by case basis to determine whether or not a professional judgment can be granted. 

Will being selected for verification prevent my aid from disbursing?
Your financial aid will not show as offered on your student bill or be disbursed until you have submitted all requested documents and the information has been verified by the Office of Student Financial Aid.  In addition, the U.S. Department of Education must receive and accept changes to the original FAFSA information prior to disbursement.

What if I am selected for verification but will not file a Federal Income Tax Return?
Whether or not you are required to file a Federal income tax return depends on many factors, including your filing status, citizenship, income amount, income sources, age, etc. The main IRS website may be used to obtain directions, forms, and answers to frequently asked questions or a qualified tax professional. Students and/or parents whose income falls below the minimum filing threshold for a given tax year should complete the required Verification Worksheet and submit all W-2 forms and/or other statements of income. If evidence suggests that a student or parent should have filed, but did not, this represents conflicting information and must be resolved.

When is the Verification Process Complete
The verification process is complete when all requested documents have been submitted to the Office of Student Financial Aid and necessary corrections have been made with the Central Processor. 

Once the verification process is complete, students will be notified of their award package generally within one week to two weeks.  The student will be notified to log into Aggie Access to review their award and to handle any outstanding items.

We request that you wait to submit any verification documentation until you receive an official request for verification documents from the Office of Student Financial Aid.

The University has partnered with College Foundation of NC to provide verification support.  Students submitted to the School Servicing Center must submitted requested documentation through the SSC Verification Portal. 

What if I do not want to complete the verification process?
Students and parents are under no obligation to complete the verification process; however, you are not eligible for federal or state financial assistance.  If you do not wish to complete the verification process, you should notify the Office of Student Financial Aid via email or letter.  We will stop the communication process.

What if Fraud is suspected?
NC A&T State University is required to notify the U.S. Office of Inspector General if it is suspected or reported that a student, employee or other individual has misreported information or altered documentation submitted in order for a student to fraudulently obtain federal funds.   Knowledge of fraudulent information should be reported to the director in the Office of  Student Financial Aid at 336-334-7973 or  to the Office of Inspector General at 1-404-974-9430.