Satisfactory Academic Progress (SAP)

The Higher Education Amendment Act of 1965, as amended, mandates institutions of higher education to establish a minimum standard of “Satisfactory Academic Progress (SAP)” for students receiving federal financial aid.  North Carolina A & T State University makes its standard applicable to all federal, state and institutional funds.  The satisfactory academic progress applies to all terms regardless of whether financial aid was received.  Satisfactory academic progress will be evaluated for all students (full or part-time) annually (at the end of each spring semester).  Students re-admitted under the “five year rule” must also meet the Satisfactory Academic Progress standards to receive financial aid. 
Satisfactory Academic progress will be evaluated for all students at the end of each academic year (end of spring semester). Students who enroll at the mid-point (January) of an academic year or attend one semester only will also be evaluated at the end of the Spring semester. Thereafter, these students will be evaluated at the end of the academic year unless on a financial aid appeal.

To ensure Satisfactory Academic Progress students must meet all of the following standards:
• Minimum Cumulative Grade Point Average (GPA)
• Minimum Completion Standard for Attempted Credit Hours
• Maximum Time Frame for Degree Completion


Undergraduate SAP Requirements
All undergraduate students must maintain the following minimum requirements to be in compliance with SAP:

Total Number of Attempted Hours:                               Minimum Cumulative GPA:
1 - 12                                                                                            1.60
13 - 24                                                                                         1.75
25 - 36                                                                                         1.90
37  or more                                                                                2.00

Graduate and Doctoral SAP Requirements
All graduate and doctoral students must maintain the following minimum requirements to be in compliance with SAP:
• Must have a Cumulative Grade Point Average of 3.0 or higher
• Must Earn 67% of Hours Attempted
• Must not Exceed 150% of Hours Required for Degree Completion

Completion Standard for Attempted Credit Hours
Students who receive financial aid must successfully complete a minimum of 67% of all attempted hours.  If the number of completed hours drops below 67%, the student will no longer be eligible for financial aid.  Attempted hours include all hours attempted at the University and transfer hours, whether or not the student earns a grade or receives credit.  Successful completion of a course means that the students must obtain a grade of A, B, C D, P or S (excluding a grade of D for a graduate or doctoral student).
To calculate 67%, multiply the total number of attempted hours by .67 (rounded downward to the nearest whole number). As an example if a student attempted credit hours are 30, he or she must complete a minimum of 20 credit hours (30 x .67 = 20) in order to ensure SAP for the year.

Maximum Time Frame
The number of credit hours a student attempts may not exceed 150% of the number of credit hours required for graduation in his or her program of study, as published in the University Bulletin.  If the published number of hours required for graduation is 124, an undergraduate student may not attempt more than 186 credit hours (124 x 1.5 = 186) and continue to receive financial aid.  All attempted hours are counted in determining the 186 hours limit, including transfer hours, whether or not financial aid was received or the course work was successfully completed.

Second Degree
Students who have already earned a bachelor’s degree and are pursuing another undergraduate degree must submit a completed Second Degree Form.  Second-degree students cannot exceed the aggregate loan limit for an undergraduate student.  Second-degree students must maintain a 2.0 annually and pass .67% of the hours attempted. 

Teacher Certification -Students must maintain a 2.0 annually and pass the required
number of hours as all other students.

Dual Degree/Double Major -Students must maintain progress as stated above. Students who are seeking a dual degree, must be maintaining SAP prior to declaring their dual/double degree.

Withdrawal
A”W” grade which is recorded on the student’s transcript will be included as credits attempted and will have an adverse effect on the student’s ability to maintain satisfactory academic progress. Students who officially withdraw from the University must make up the deficit hours and are encouraged to attend summer school to remove the deficient hours.  The successful completion of a course is defined as receiving one of the following grades: A, B, C or D.  Courses with grades of F, I, U and W will not qualify in meeting the minimum standard.

Incomplete (I) grade – An incomplete grade indicates that a student has not finished all course-work required for a grade and is included in the cumulative credits attempted. An incomplete will count toward attempted hour but not as hours passed until a final grade is posted in the Registrar’s Office.

Repeated courses – A student who has received a failing grade in a required course at
this University must repeat and pass the course unless otherwise indicated by the Registrar or Dean.  Students (undergraduate and graduate) may only receive federal financial aid for one repetition (repeat) of a previously passed course.  Students who have already passed a course with a grade of a D or better may only repeat the class one additional time and receive financial aid for that course. All repeated courses are included in the total attempted hours for SAP evaluation.

Change of Major - A student may change from one degree to another during attendance at the University. Students who change from one major to another are still expected to maintain satisfactory academic progress and complete the course work within the time frame or hours limitation stated unless an appeal is approved. All attempted hours from a prior major are included in the total attempted hours.

Audited courses - Courses audited do not count as either attempted or earned hours.

Hours Enrolled - The number of credit hours in which the student is enrolled on the day
following the published last day to add/drop a class will be used as official enrollment for financial assistance purposes; full-time status is 12 or more hours. If a student withdraws from classes after the last day to add/drop a course they may not meet the minimum number of hours to be earned in one academic year. 
Re-admitted students will be reviewed on their previous academic records in order to determine eligibility for assistance, whether or not financial aid was received.  Re-admitted students not maintaining SAP must submit a letter of appeal.
Students who have been placed on Academic Suspension or Dismissal from the University must meet our Satisfactory Academic Policy (SAP) once they are re-admitted. Re-admitted students are not automatically eligible for Financial Aid, if they do not meet the standard, they have an option to submit an appeal.

Financial Aid Termination
Students who do not meet the Satisfactory Academic Progress standards are not eligible for further financial aid, including Summer School.   Students will be notified by Office of Student Financial Aid of their financial aid termination at the end of the spring semester through a letter to their permanent home mailing address and to their University e-mail account.
Students whose financial aid is terminated must remove their academic deficiencies or have an appeal granted before their aid can be reinstated.
This includes students who withdraw from a class or the semester, receives all “F’s” for the semester or receive a grade of “Incomplete”.

Conditions for Reinstatement
Students whose financial aid is terminated must remove their academic deficiencies or have an appeal approved before their aid can be reinstated. Students who withdraw from a class or classes after the add/drop period, receives all "F’s" for the semester or a grade of "Incomplete" may affect their ability to earn the required credit hours and maybe ineligible for aid for the next term. Students who are denied federal and/or state financial aid for failure to meet the SAP standards have the opportunity to appeal the decision. Students may appeal the decision in writing to the Office of Student Financial Aid if they have extenuating circumstances that led to their unsatisfactory academic progress. The student will be notified in writing and or via Aggie Access of the decision.
If the student is not satisfied with the decision, then the final option is to appeal to the Financial Aid Appeals Committee. The student must request in writing that their appeal be reviewed by the Committee. This request must be submitted to the Office of Student Financial Aid. The Chair of the Financial Aid Appeals Committee will notify the student in writing of the decision.

Any student whose financial aid has been terminated may reestablish satisfactory academic progress by any of the following methods:
• Enroll in a course or courses for Summer I, Summer II and/or Dual Session.
• Repeat courses in which a grade of F was earned.
• Satisfy requirements for all incomplete grades.

Appeal Procedure
Students not meeting Satisfactory Academic Progress may appeal for consideration of financial aid.  To appeal for the reinstatement of financial aid eligibility, students should complete and submit the Satisfactory Academic Progress appeal form to the Office of Student Financial Aid indicating the extenuating circumstance(s) (i.e. personal illness, injury, medical problems, undue hardship, death of parent or immediate family member, or other special circumstances) that may have prevented the student to perform at his/her academic best must accompany the Satisfactory Academic Progress appeal form. Students not meeting Satisfactory Academic Progress must complete and submit two lessons from the Life Skills Module. One of the modules must be #203. Appeals will not be reviewed if the Life Skills modules are not completed with an accuracy of at least 70%.

Lesson 201 - How Do I Achieve My Goals?
Lesson 202 - What Do I Need Before I Select a Program of Study?
Lesson 203 - How Do I Live on A Budget While I am in School?
Lesson 204 - How Do I Manage School Life?
Lesson 205 - How Do I Manage My Personal Life While I Am in School?
Lesson 303 - How Do I Establish Career Goals? 

Students will be notified, in writing of the appeal decision. If an appeal is approved, the student must sign a Satisfactory Academic Progress Action Plan with the Office of Student Financial Aid and submit an Academic Plan of Action from the academic department.  Students who are granted an appeal and do not meet the requirements are placed on financial aid suspension until satisfactory academic progress is achieved.
Appeals are reviewed within the Office of Student Financial Aid first.  If an appeal is denied, the student may request that the appeal be reviewed by the Financial Aid Appeals Committee.
It is the student’s responsibility to be aware of his or her academic standing each semester.  The Office of Student Financial Aid will make every effort to promptly notify students of the cancellation of the award and their academic standings.

SAP Policy Revised: 02/2014

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