Graduate Admissions Application Instructions

We are pleased that you are considering North Carolina A&T State University for pursuing graduate studies.  Your application and admission to graduate programs at North Carolina A&T State University consists of a departmental evaluation based on your application, recommendation letters and unofficial copies of transcripts and other materials followed by a final review of all your original documents by the Graduate School.   The departmental evaluation results in a recommendation to admit or reject the application.  The final review concludes with a formal admission offer to the applicant.

All programs require the graduate admission application, application fee, transcripts and recommendation letters.  Most programs also require a personal statement and graduate test scores.  Some programs have additional requirements such as an on-campus interview.  See Programs for a listing of all requirements specific to each program.  Please note that satisfying minimum admission requirements does not guarantee admission; admissions decisions are often based on a competitive evaluation and are sometimes limited by capacity constraints.  Please see below for a general list of admission requirements.

 Notice for applicants from outside the State of North Carolina:

North Carolina Agricultural & Technical State University (NCA&TSU) is currently working cooperatively with higher education authorities in all states to ensure compliance with state authorization requirements that govern the offering of online degree and certificate programs and courses in those states, including complaint processes. We strongly recommend that our prospective distance education students refer to the Approvals by State list to determine whether NCA&TSU is authorized to provide Postsecondary education in your state.If you reside in an “unauthorized” state and plan to take distance education classes, please note that we are not authorized or exempted to offer distance education classes or programs to you as a resident of an “unauthorized” state. NCA&TSU will continue to monitor developments in the jurisdictions in which it enrolls students, and, if authorization or licensure is or becomes necessary, it will obtain approvals or provide notice here of the jurisdictions in which it is not authorized to offer courses or programs. If you have questions or concerns, please contact Distance Learning at (888) 498-6752 or distance@ncat.edu.

Application Deadlines

Priority Deadline

The priority deadline is the date by which complete applications with all required documents must be submitted to receive priority review for merit based graduate awards and for admission to space constrained graduate programs.  While the online application, payment of application fee, and uploading of all documents is required, original transcripts and official transmission of test scores is not necessary at this stage.  Applications received after the priority deadline will be processed but will be given consideration based on availability of funds and/or space in the program.

  • The priority deadlines for all programs (except the MS in Mental Health Counseling, MS in School Counseling, and MSW in Social Work) are March 1 (for fall admissions) and September 1 (for spring admissions). 
  • The MS in Mental Health Counseling and the MS in School Counseling have priority deadline (and general deadline) of Feb 15 for fall admissions.  Applications not accepted for spring and summer admissions. 
  • The MSW in Social Work program has a priority deadline (and general deadline) of January 15 for fall and summer admissions (applications are not accepted for spring admissions).


General Deadline

The general deadline is the date by which all application materials including original documents and official transmission of any required test scores must be received by the graduate school for admission decision.  The general deadlines for domestic and international applicants are listed below.  Some academic programs have earlier deadlines, in which case your complete application must be submitted by the posted departmental deadline.   Furthermore, some programs admit students only during specified semesters.  Programs with unavailable admission semesters or with earlier general deadlines for all domestic and international applicants are also listed below: 

  • Domestic ApplicantsJune 1 (for fall admissions), October 15 (for spring admissions) and April 1 (for summer admissions). 
  • International ApplicantsMay 15 (for fall admissions) and October 1 (for spring admissions).

International applicants are strongly advised to submit all original documents as soon as possible after receiving notification from the Graduate School.  The Graduate School’s final review leading to a formal offer of admission requires original documents from international students.  The issuing of an I-20 may take several weeks after the offer of admission. 

  • Post Baccalaureate Studies (PBS): the deadline for non-degree seeking or PBS applications is August 5 for fall admissions, January 5 for spring admissions and May 5 for summer admissions. 
  • Readmits: the deadline for readmission applications for those students who have been away for less than one year is August 5 for fall admissions, January 5 for spring admissions and May 5 for summer admissions. 
  • MS in Mental Health Counseling: General deadline of February 15 for fall admissions.  Applications not accepted for spring and summer admissions. 
  • MS in School Counseling: General deadline of February 15 for fall admissions.  Applications not accepted for spring and summer admissions. 
  • MSW in Social Work: General deadline of January 15 for fall and summer admissions.  Applications not accepted for spring admissions. 
  • PhD in Leadership Studies: General deadline of April 15 for fall admissions.  Applications not accepted for spring and summer admissions.

Application Fee

All applicants are required to submit an application fee for admission.  The following categories of individuals may seek waiver:

  1. McNair Scholar (participation verified in writing by program)
  2. Gates Millennium Scholar (participation verified in writing by program )
  3. Active duty US Military (see online application for admission "Military" tab for details)

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Departmental Evaluation

Applicants should submit the following documents on the online application portal as early as possible.  It is strongly recommended that all required documents be received on or before the Graduate School’s Priority Deadlines (March 1 for fall admissions and September 1 for spring admissions).  Some programs may have an earlier deadline; therefore applicants are responsible for contacting the academic department for specific deadline information.  Applications received before priority deadline will receive full consideration for financial assistance opportunities.  See “Financial Information” link on the Prospective Students tab on the Graduate School’s website for more information on financial assistance opportunities. Applications received after the priority deadline will be processed but will only be considered for admission on a “space-available” basis.

  1. Online application for admission to the Graduate School.  The application is also accessible from the Graduate School’s website.
  2. Application fee: Non-refundable application processing fee of $45. Effective July 1, 2014, the fee will increase to $60. Payment can be made in the in the form of a check, money order, or certified check payable to North Carolina A&T State University.  Credit card payments are accepted during the application process prior to submission. Cash payments may also be made in person at the Treasurer’s Office located on the 1st Floor, Dowdy Building.  If paying through the Treasurer’s Office, please send a copy of the receipt to the Graduate School.
  3. Transcripts: One unofficial copy of transcript(s)/mark sheet(s) from all colleges and universities previously attended should be uploaded on the application portal.
  • Applicants with transcript(s) from US colleges/universities should upload a copy of the transcript(s).
  • Applicants with English language transcript(s)/mark sheet(s) from international colleges or universities should upload a copy of the transcript(s)/mark sheet(s) for initial review.
  • Once initial review is complete, applicants may be instructed to provide an unofficial course-by-course GPA calculation to US 4.0 scale and an equivalent cumulative GPA on 4.0 scale using the following online service: http://www.foreigncredits.com/Resources/GPA-Calculator/ only when requested by the Graduate School after your application has been submitted and reviewed.  Email your GPA calculation directly to the STAR Associate for the department/program to which you seek admission.Applicants will be notified if an external evaluation of the transcript/mark sheet through an approved agency is required. View How to Complete GPA Calculator

              OR

  • Applicants with transcripts in a language other than English: Applicants will need to have an English translation and course-by-course evaluation of their transcript(s)/mark sheet(s) performed by a NACES-affiliated credential evaluation agency (http://www.naces.org/members.html) and have the agency transmit this document directly to the Graduate School.
  1. Recommendations: Three recommendations are expected.  The recommendation form is accessible from the application portal.  Letters of recommendation may be uploaded in addition to the recommendation forms.  Admissions committees prefer to see recommendations from current or former professors and/or supervisors at your place of work.
  2. One unofficial copy of graduate test scores (GRE/GMAT) if required by the program
  3. Personal statement of interest in the program, as required.  The statement should describe career goals, research interests and a list of publications, experience, academic honors, and organizations tailored to program of interest for review by the admission committee.
  4. English language Proficiency: International applicants are required to provide evidence of English language proficiency.  Normally, an acceptable score on TOEFL, IELTS or PTE test is required.  The official TOEFL score (at least 79 or higher internet-based score), or IELTS score (6.5 or higher) or PTE Academic score (53 or higher) should be submitted directly from the testing agency to the Graduate School.   TOEFL, IELTS and PTE scores are reportable for a period of two years from the date of the exam.  If the scores are older than two years, the student must re-take the exam.  However, the following applicants are exempt from this requirement:
  • Applicant submits a transcript from a college or university located in a country with English as an official language and the language of instruction in higher education (see list of countries here) or
  • Applicant submits a transcript from a US college or university that demonstrates successful completion of a program of study.

Alternately, an applicant may enroll in an intensive English language training courses prior to seeking admission to a degree program.  For information on application and costs, please see http://uncg.interlinkesl.com/ for Interlink Language Center or http://www.alaenglish.com/ for American Language Academy.  These organizations are separate from NCA&T and they provide training in English pronunciation, grammar, writing etc.  The cost of English training is billed separately and will be incurred prior to and in addition to the cost of education at NCA&T.  For questions not answered by the websites, contact Interlink at (336) 334-4700 or American Language Academy at (336) 285-7318.

  1. Additional requirements as indicated in Programs.

Based on the information provided by the applicant and the recommendation of the intended program’s admission committee, the Graduate School will inform the applicant whether or not he/she is recommended for admission.  Admission will be contingent on the Graduate School receiving official transcripts, test scores and other documentation by the posted deadline.  It is important to note that the admission offer may be withdrawn if the applicant fails to submit official evidence of meeting the minimum admission criteria for the intended program or does not submit the remaining documents in a timely manner.  The remaining required documents for admission decision are listed below:

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Final review

The completed application materials for fall admissions should be received by the Graduate School as soon as possible but no later than June 1 for domestic applicants (May 15 for international applicants).  For spring admissions, completed application materials should be received as soon as possible but no later than October 15 for domestic students (October 1 for international applicants).  Finally, for summer admissions, completed application materials should be received as soon as possible but no later than April 1 for domestic students (March 1 for international applicants).  Some programs may have an earlier deadline; therefore applicants are responsible for contacting the academic department for specific deadline information.

  1. Transcripts: One official transcript of all academic record in a sealed envelope from each college or university attended should be sent from the issuing institution directly to the Graduate School office.
  • Applicants who enrolled at North Carolina A&T State University after 2000 are not required to submit their official North Carolina A&T transcript.
  • All other applicants are required to submit one official transcript(s)/mark sheet(s) of all academic record in a sealed envelope bearing a seal or signature to indicate its authenticity from each college or university attended.  The documents should be sent from the issuing institution directly to the Graduate School office.
  • International applicants with transcripts in a language other than English: Applicants will need to have an English translation and course-by-course evaluation of their transcript(s)/mark sheet(s) performed by a NACES-affiliated credential evaluation agency (http://www.naces.org/members.html) and have the agency transmit this document directly to the Graduate School.
  1. Official graduate test scores as appropriate for intended program.  Please request that the official testing service or agency sends your scores directly to the School of Graduate Studies, North Carolina A&T State University (school code GHD-4C-75 for GMAT/MBA, GHD-4C-85 for GMAT/Leadership Studies, and 5003 for GRE).  The scores must be current (no more than five years old).
  2. English language Proficiency: International applicants are required to provide evidence of English language proficiency.  Normally, an acceptable score on TOEFL, IELTS or PTE test is required.  The official TOEFL score (at least 79 or higher internet-based score), or IELTS score (6.5 or higher) or PTE Academic score (53 or higher) should be submitted directly from the testing agency to the Graduate School.   TOEFL, IELTS and PTE scores are reportable for a period of two years from the date of the exam.  If the scores are older than two years, the student must re-take the exam.  However, the following applicants are exempt from this requirement:
  • Applicant submits a transcript with conferred equivalent to US bachelors, masters, doctorate, or professional degree from an accredited college or university located in a country with English as an official language and the language of instruction in higher education (see list of countries here) or
  • Applicant submits a transcript from a US college or university that demonstrates successful completion of a program of study.
  • Applicants for whom English is the native language of the applicant’s country of origin;
  • For the past five (5) years, the applicant has be a legal alien, a naturalized citizen, or otherwise a legal resident of the United States.

Alternately, an applicant may enroll in an intensive English language training courses prior to seeking admission to a degree program.  For information on application and costs, please see http://uncg.interlinkesl.com/ for Interlink Language Center or http://www.alaenglish.com/ for American Language Academy.  These organizations are separate from NCA&T and they provide training in English pronunciation, grammar, writing etc.  The cost of English training is billed separately and will be incurred prior to and in addition to the cost of education at NCA&T.  For questions not answered by the websites, contact Interlink at (336) 334-4700 or American Language Academy at (336) 285-7318.

  1. Criminal background verification if requested by the Graduate School.  If a background verification is required, your application is not considered complete until the background verification process has been completed.
  2. Any remaining documents as noted in our correspondence to you, including pending recommendation letters, certifications, etc. as appropriate for your intended program
  3. International applicants are required to provide the University with verification that the required funds are available to support the proposed program of study.  The applicant must also provide information regarding current visa status.  Special forms to supply this information can be obtained from the Graduate School or by contacting the International Students and Scholars Office at 122 Murphy Hall, North Carolina A&T State University, Greensboro, NC 27411 or (336) 334-7551.  Please see more information at International Students and Scholars Office.

For applicants who have been recommneded for admission, The Graduate School will certify the original transcript(s), test scores and other required documentation as listed above.  Upon satisfactory certification, you will be formally admitted and notified.  If required documentation if not received by the deadline or if the transcripts or test scores are not certified by the Graduate School, the admission decision will be rescinded and you will be notified accordingly.

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Deferral of Admission

An admitted student may submit a written request to the Graduate School to defer admission to a future semester (Joint Masters in Social Work excluded). Admission deferrals may be requested for a maximum of one year. The School of Graduate Studies must approve this request. A student’s admission may be rescinded if the student does not enroll in the semester in which he/she received admission and does not receive approval of deferral. Deferrals executed after March 1st for fall semester or after October 1st for spring semester may result in limited class registration or failure to register for classes that fill early. Only newly admitted students are eligible to request deferral and should do so as far in advance of the deadline as possible. 

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 Application for Re-enrollment

All documents submitted to the Graduate School will be retained and will not be returned to the applicant nor released to a third party.

Please submit all paper documents in a sealed envelope to (paper documents only required upon request):

The Graduate School
Attn: Graduate Admissions
North Carolina A&T State University
1601 E. Market Street
120 Gibbs Hall
Greensboro, NC 27411